Secretary Bookkeeper

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness. Early Childhood Development Centers provide free Head Start services to low-income families at no cost to the children ages 3 to 5 years. The high-quality services are offered in the center-based program settings available for the Brooklyn and Queens Communities. Through the Montessori approach, the centers ensure children are ready for school by providing a variety of developmentally appropriate activities that promote cognitive, social, emotional, language-literacy, and physical development. The Head Start Program strives to actively engage parents, recognizing family participation throughout the program, as a key to a child’s robust development as well as to offer the learning experiences tailored to the changing needs and abilities of children. STATEMENT OF THE JOB Under the direct supervision of the Program Manager/Director, the Secretary-Bookkeeper’s responsibilities include but not limited to prepare petty cash, submit check requests, track budget, on weekly basis prepare bank deposit slips/receipts, disability insurance report, and assists in clerical tasks.

Maintains all records related to petty cash and the allocation of petty cash funds, including the replenishment of petty cash. Enters and maintains cash receipts and disbursement ledgers; summarizes as requested. Prepares and submits all requests for payments (check requests) in a timely and efficient manner. Prepares ACD-1 reports; End- Of- Month reports; disability insurance reports and all related forms/paperwork. Prepares all paperwork related to health insurance, retirement, and Welfare Fund reports for staff where applicable. Assists Management in the maintenance, ordering/purchasing and inventory of office supplies and other center-related items or supplies/equipment. Performs other duties as assigned.

QUALIFICATIONS:

High School Diploma or Equivalent required. Associate degree or Bachelor’s degree in Business Management, Business Administration, or Accounting preferred. Minimum of one year of experience as a full charge bookkeeper with proof of fiscal responsibilities. Bilingual Spanish/English; Russian/English; Chinese/English; Korean/English; English/Creole speaking preferred. Frequent sitting, standing, walking, talking, hearing, seeing, stooping, kneeling, crouching, & crawling. occasional running. Able to travel for inter-borough training, meetings, and escorting parents to meetings. Must be able to occasionally lift and/or move up to 30 pounds.

BENEFITS:

We offer competitive salaries and excellent benefits, including: Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually) Medical Dental Vision Retirement Savings with Agency Match Transit Flexible Spending Account Life insurance Public Loan Forgiveness Qualified Employer Training Series and other additional voluntary benefits.

For more information on our organization, please visit our website at: www.ccbq.org