Bookkeeper

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The University of Miami, Bascom Palmer Eye Institute, has an exciting full time opportunity for a Bookkeeper in the Department of Patient Access in Miami, Florida.

The Bookkeeper maintains and records business transactions for the assigned department. Additionally, the Bookkeeper balances ledgers, reconciles accounts, and prepares reports while following bookkeeping procedures established by University and other applicable rules and regulations.

CORE JOB FUNCTIONS                                                                                                     

• Operates computers programmed with accounting software to record, store, and analyze information.

• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

• Classifies, records, and summarizes numerical and financial data to compile and keep financial records.

• Debits, credits, and totals accounts on computer spreadsheets and databases.

• Receives, records, and banks cash, checks, and vouchers.

• Compiles statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.

• Reconciles or notes and reports discrepancies found in records to appropriate managing staff.

• Assists with budget preparations and ensures expenditures are in accordance with code balances for item acquisition.

• Conducts invoice activities and pays vendors for delivered materials.

• Adheres to University and unit-level policies and procedures and safeguards University assets

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                    

Education:

High school diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 2 years of relevant experience

Knowledge, Skills and Attitudes:

• Knowledge of generally accepted accounting procedures and principles.

• Knowledge of budget control methods, policies, and procedures.

• Ability to prepare financial and accounting records.

• Ability to analyze, consolidate, and interpret accounting data.

• Ability to compile, organize, interpret, and communicate accounting data and results concisely.

• Ability to manage a budget and work within the constraints of that budge

Department Addendum

Main Cashier Services:

• Oversees the daily operations of the main cashier office including monitoring of staff compliance with all established policies and procedures related to cash funds and bank deposits in accordance with all internal and external audit guidelines.

• Works closely with Controller’s Office, banking personnel and merchant services to research discrepancies on bank and merchant statements, reconcile and resolve cashier posting errors in order to keep the GL and FRS/DMAS accurate and ensure compliance with established policies and procedures and internal and external audit requirements.

• Informs management of cashier posting errors, resolution of errors and provides documentation for record keeping, identification of training needs and evaluation purposes.  

• Prepares and distributes cashier change fund bags and obtains written acknowledgement of receipt from each cashier.

• Opens the deposit safe at the beginning of each day and retrieves deposits made by individual cashiers.

• Prepares bank deposit for armor truck pick up by logging all deposit bags turned in by each cashier ensuring that numbers are correct.

• Prepares all required documents for the Accounting department as per established policies and procedures.

• Receives change from the armor service representative once per week and makes payment for change received the previous week.

• Conducts daily audits of large safe contents and completes audit log.

• Provides new hire and on-going training related to Front Desk cashiering deposit functions and serves as a resource to all.

Collections (if applicable)

• Calculates the patient’s estimated responsibility for both POS 22 and POS 11 (i.e. deductible, co-payment, co-insurance and/or offer prompt payment discounts/globals for self pay patients). 

• Offers forms of payment including cash, checks, and credit cards. 

• Posts payment(s) as applicable in UChart and issues system generated receipt(s). 

• Reconciles all monies at the end shift and prepares deposit(s) accordingly. 

Customer Service:

• Recognizes internal and external customers in a welcoming, courteous and professional manner.  

• Responsive of customer needs by showing concern, empathy, patience and respect by projecting a professional demeanor including appropriate body language and vocal tone. 

• Demonstrates professional and good judgment, respect the privacy, dignity and confidentiality of our patients, maintain composure during stressful situations and provide immediate service recovery by taking ownership of any problems that customers bring and resolving them utilizing  appropriate rationale. 

• Meets customers’ expectations, address concerns, and provide information needed to customers including internal and external way finding.  

• Reduces patient and family stress and increase patient satisfaction by actively participating in providing the best possible patient experience.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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