Bookkeeper & Payroll Administrator

Basic Function: Maintains financial records in accordance with generally-accepted accounting principles and processes payroll in accordance to all Federal and State regulations and requirements

Responsibilities:

• Prepares, processes, and records semi-monthly payroll
• Reviews Restricted fund balances for sufficient funds and adjusts payroll data accordingly
• Determines Unrestricted/Restricted requirements for the funding of each payroll
• Remits payments for various payroll deductions to providers
• Reviews federal and state quarterly payroll tax reports from Paychex
• Coordinates with Paychex on year-end federal and state tax compliance

• Posts revenue and shipping journals to QuickBooks
• Prepares related journal entries
• Allocates and records all bank and credit card charges/fees and all income earned on investment accounts
• Reconciles all bank and investment-related statements monthly
• Determines Unrestricted and Restricted cash in Deposit Account for bank account transfers
• Maintains deposit reclass spreadsheet and reconciles to QuickBooks and bank
• Assists with monthly closing and preparation of monthly financial statements
• Assists with year-end audit schedules as assigned
• Assists with the implementation and maintenance of internal financial controls and procedures
• Reviews funds and deposits for reasonableness and accuracy by class
• Performs office cleaning tasks according to the cleaning schedule
• Other duties as assigned