Payroll Assistant Supervisor - FT - Days - Accounting

DHR Health  -  US:TX:Edinburg - Days

Summary:

FLSA STATUS: ☐ Exempt ☒ Non-Exempt

MISSION STATEMENT:

Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.

VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

The Payroll Supervisor will work along side the Supervisor to oversee the organizations payroll functions, ensuring that pay is processed on time, accurately, and in compliance with government regulations.

POSITION EDUCATION/ QUALIFICATIONS­:

• High School diploma,
• Four years of experience in payroll processing required with two years in a supervisory or management role preferred.
• Proficiency in Microsoft Office Suite and payroll software, strong numerical aptitude, attention to detail, and excellent time management skills.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Strong ability to focus on details, demonstrate accuracy, and maintain a high level of confidentiality.
• Bilingual: English/Spanish

JOB KNOWLEDGE/EXPERIENCE­:

• Minimum of 3-4 years in a lead role in a payroll department.
• Minimum of 6+ years of experience as it pertains to payroll processing, garnishments & general deductions, and W-2 maintenance.
• Strong working knowledge of personal computers and payroll database systems.
• Working knowledge of handling routine payroll tasks and effectively communicating the results.
• Knowledge of time clock systems.
• Knowledge of state laws concerning payroll, overtime, and the like.
• Proficient with payroll software.

Responsibilities:

POSITION RESPONSIBILITIES:

• Will assist Supervisor with completion of payroll staff performance evaluations.
• Assist in the overseeing of procedures, processes, manages inquiries and requests related to preparation and distribution of payroll.
• Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Assists in the processing accurate and timely payroll updates including new hires, status changes, and terminations.
• Assist in maintaining the preservation of employee records.
• Assists Supervisor in compliance with federal, state, and local payroll, wage, and hour laws and best practices.
•  Assists Supervisor with identifying and recommends updates to payroll software, systems, and procedures.
• Helps review to ensure New Hire information is processed correctly in Timekeeping systems.
• Assists in the auditing of timecards to ensure timecard editors are properly updating timecards.
• Assist in reviewing direct deposit bank information is updated correctly when necessary.
• Verifies accuracy of information, checking for possible FLSA violations.
• Assist Directors and Vice Presidents with payroll information and reports
• Assist Supervisor in processing data changes.
• Payroll Processing: Assist in collecting and reviewing employee information and working hours, calculating wages, and preparing employee payments
• Data Management: Enter payroll data into databases and software, maintain accurate payroll records, and prepare income statements
• Employee Support: Respond to payroll related inquiries and resolve concerns, ensuring employees receive timely assistance regarding their pay and benefits. 

Other information:

LINES OF REPSONSIBILITIES:

(Chain-of-command)

1. Supervisor → 2. Vice President of Labor Management → 3. VP of Corporate Finance

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Compassion, Accountability, Respect, Excellence through Knowledge and Safety & Social Conscience.

AGE SPECIFIC:

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT: (ADA):

A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:

B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

D. Aptitudes: HIGH 1 2 3 4 5 6 LOW

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments.  3

Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly.  3

Numerical: Ability to perform arithmetic operations quickly and accurately. 2

Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation.  2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3