Payroll & Benefits Coordinator

POSITION OVERVIEW (non-exempt):

The Payroll & Benefits Coordinator is responsible for the accurate, timely, and compliant administration of JCHC's payroll and employee benefits programs.  Serving as the organization's main point of contact for employee benefits administration and payroll operations including timekeeping, payroll compliance and reporting. This position oversees the processing, reconciliation, and auditing of employee benefits and payroll activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll Administration:

• Administer biweekly payroll processing for all employees, ensuring accuracy, timeliness, and compliance with organizational policies and applicable regulations.
• Review payroll transactions including new hires, terminations, compensation changes, leave transactions, benefit deductions, garnishments, and other payroll adjustments.
• Research and resolve payroll discrepancies, processing errors, and employee payroll inquiries.
• Maintain payroll records and documentation in accordance with organizational and regulatory requirements.
• Administer court-ordered garnishments, levies, wage assignments, and other payroll deductions.
• Process employee timekeeping, payroll, and related information; review timecard entries, pay codes, adjustments, and payroll reports for accuracy, completeness, and compliance before and after payroll processing.
• Provide responsive payroll support, guidance and training to employees and managers on payroll processes and system functionality.
• Perform payroll support tasks, including entering approved payroll changes, preparing adjustment requests, calculating special payments or corrections, supporting garnishment processing, and providing employment or earnings information in accordance with established procedures.
• Partner with Finance to support payroll reconciliations and required reporting.
• Perform other payroll-related duties and responsibilities as assigned.

Benefits Administration:

• Primary point of contact for employee benefit and leave inquiries
• Coordinate annual benefits open enrollment, distribution, and entry of forms and communications
• Investigate and solve benefit issues and respond timely to affected employees.
• Coordinate employee benefit enrollment, qualifying life event changes, and terminations.
• Maintain benefit records within the HRIS and payroll systems.
• Reconcile benefit deductions and vendor invoices.
• Serve as liaison between employees and benefit vendors.
• Assist with retirement plan administration and employee education.

Leave Administration:

• Assist with tracking employee leaves of absence, including FMLA, disability and personal leaves.
• Maintain leave records and employee documentation.
• Coordinate benefits continuation and payroll deductions during leave periods.
• Communicate leave-related requirements and deadlines to employees and managers.

Reporting and Compliance Support

• Support compliance with payroll & benefits related federal, state, and local regulatory requirements.
• Ensure compliance with wage and hour laws, payroll tax regulations, benefit deduction requirements, and applicable employment regulations.
• Coordinate payroll-related audit activities and prepare supporting schedules and documentation.
• Support preparation of required tax filings, W-2 processing, retirement plan audits, and other regulatory reporting requirements.
• Reconcile payroll data and payroll-related benefit deductions to ensure accuracy and compliance.

General:

• Serve in different JCHC committees as needed.
• Other duties as assigned by Human Resources Director.

QUALIFICATIONS:

• Bachelor’s or associate degree in HR, Accounting, Business or Finance (or 4+ years of equivalent work experience) required
• Minimum (3) years of payroll administration experience required (healthcare experience preferred)

• Knowledge of payroll laws, tax regulations, and healthcare compliance standards
• Strong analytical, problem-solving, and communication skills.

ACCOUNTABILITY: 

Director of Human Resources

DIRECT REPORTS:

None

WORK ENVIRONMENT:

• Works in a well-illuminated, climate-controlled environment
• Possibility exists of exposure to communicable diseases
• Work environment is comfortable, with minimal exposure to physical hazards