Fueling Billing Specialist

We are hiring a Fueling Billing Specialist in our Corporate office to review, process, and maintain records for fuel billing, ensuring accuracy and compliance in fuel-related transactions and reporting. This includes assistance with fuel inventory accuracy, as well as processing and reconciling vendor invoices.

Key Responsibilities:

• Complete Daily Fuel Billing:
  • Audit BOLs and fuel delivery documentation to ensure accuracy
  • Import fuel delivery files into ERP (PDI Enterprise) for processing
  • Generate billing to all customers
  • Ensure third party billing is processed, reviewed for accuracy, and billed to customers
  • Review and match vendor payments to billed deliveries for posting
• Process Daily Fuel Price Updates and Verification
• Complete Weekly Freight Billing
• Maintain Freight Rates and Fuel Surcharges
• Assist with Month End Close Reviews of Fuel Deliveries and Inventory
• Create and Maintain Full Documentation of Processes and Procedures
• Research and Resolve Billing Discrepancies
• Communicate with Internal and External Customers/Vendors
• Other Duties:
  • Identify and implement process improvements in fuel billing
  • Provide necessary documentation for audits

• Accuracy with a high attention to detail
• Basic understanding of Accounts Receivable and Accounts Payable functions
• Proficiency with Microsoft Office with a strong focus on Excel
• Experience in the fuel industry is highly desirable
• Proficiency in accounting software and systems, with emphasis on PDI Enterprise
• Excellent organizational, documentation, and file management skills
• Ability to work independently, as well as in a team environment
• Customer service oriented with effective communication for both written and verbal
• Ability to multi-task in a fast-paced environment
• Positive can-do attitude
• Ability to follow instructions and open to change
• Military time knowledge is a plus