Senior Accounting Administrator

About Us: New Hope Treatment Centers is a dynamic and innovative company focused on one thing—changing the world, one kid at a time, through the healing power of relationships. In our line of work, the need is great, and we’re constantly growing to meet it. With a commitment to excellence and a focus on quality, we are dedicated to shaping the future of our industry. As we continue to grow and expand, we are seeking a skilled and experienced Senior Accounting Administrator to join our team.

Since our opening in 1987, New Hope Treatment Centers has been a welcoming place for young people in moments of crisis. Our programs have played a role in countless success stories, thanks to our relational approach to behavioral healthcare. We get to know our kids on an individual level and work with them and their families toward a brighter next chapter. If any part of our mission inspires you, we encourage you to get in touch—it might be the best decision you make this year.

Job Description The Senior Accounting Administrator performs a variety of advanced bookkeeping, accounting, and purchasing functions. This role is responsible for processing invoices and payments, reconciling accounts, preparing journal entries, maintaining accurate financial records, and supporting the preparation of financial statements and tax forms. The position ensures compliance with established accounting procedures and provides accurate, timely reporting to support the Finance Department. Additionally, this individual works directly with vendors to secure the best pricing and supports our teams with inventory control.

Essential Functions

· Review all invoices weekly for completeness and accuracy, ensuring requisitions are properly matched and voucher forms include vendor details, invoice date/number, amount, and general ledger coding.

· Enter processed invoices into the accounting system weekly.

· Process invoices and manual payments as directed by the Controller or Assistant Controller, including preparing checks, attaching payment stubs, and supporting documentation.

· Review and reconcile vendor statements monthly.

· Reconcile bank accounts and petty cash activity each month.

· Prepare and record monthly journal entries, including bank deposit activity.

· Prepare and file quarterly and annual company tax forms.

· Reconcile related-party accounts monthly for financial statement purposes.

· Assist in maintaining Finance Department procedures and perform other related tasks as assigned by the Controller.

· Source, evaluate, and negotiate with suppliers to secure competitive pricing, quality, and delivery terms.

· Issue and manage purchase orders for goods, services, and capital expenditures across properties.

· Monitor inventory levels to anticipate purchasing needs and prevent overstocking.

· Coordinate with department managers to validate purchase requests for accuracy, budget alignment, and operational necessity.

· Track all incoming orders, ensuring timely delivery and resolving discrepancies or delays.

· Provide ongoing procurement support to General Managers and department heads, including vendor relations and product sourcing guidance.

· Oversee direct-to-site and bulk equipment orders to ensure accurate distribution.

· Assist in annual budgeting by preparing procurement forecasts and capital expenditure inputs.

· Track and analyze purchasing trends to identify cost-savings opportunities and operational efficiencies.

· Analyze budget vs. actual spending, ensuring strong cost controls.

· Manage company checkbooks, ensuring accurate recordkeeping and timely reconciliation, including assisting finance with accruals, invoice coding, and audit readiness.

Qualifications

· High School Diploma required; five (5) or more years of experience in bookkeeping, accounting, or recordkeeping required.

· Proficiency in Microsoft Office (Word, Excel) and general ledger systems.

· Strong administrative and organizational skills with excellent attention to detail.

· Effective verbal communication skills and the ability to build positive working relationships.

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