Accounting Coordinator

Job Summary

The Accounting Coordinator is responsible for creating accurate and timely financial records for the company. This includes preparing day-to-day accounting operations, including Accounts Receivable, general ledger reconciliations, and vendor/customer master data managementto assess accuracy, completeness, and conformance to standards defined within the company. Additionally, this role supports month-end closing, audit requests, and compliance with company policies and relevant regulatory standards.This individual should be analytical, collaborative, and trustworthy.

Job Description and Responsibilities

• Support finance team creating and editing financial documents.
• Assist with month-end and year-end closing processes, preparing journal entries and supporting schedules.
• Support audits by analyzing financial information and identifying discrepancies with proper documentation
• Prepare and verify accounting process for payment with accurate reconciliation with related evidence.
• Monitor budget system entries in the ERP and support other departments with budget-related inquiries.
• Support duties and functions related to accounts receivable and share status to related departments.
• Monitor outstanding balances by creating weekly reports and issue formal collection notices/dunning letters for overdue accounts.
• Assist in evaluating corporate credit limits, payment terms, and credit risk exposure
• Manage vendor and customer master data setup in compliance with company policies.
• Overseeing corporate credit card application, issuance, and account administration
• Maintaining travel expense policies and monitoring cost controls
• Train new staff on reimbursement procedures and baseline accounting workflows as needed.
• Assist with accounting control by following company policies and procedures, complying with federal, state, and local financial, legal requirements.
• Act as a point of contact between internal departments and accounting, serving as a liaison between accounting and external parties, including clients, suppliers, and lenders.
• Maintain and safeguard accounting records and files.
• Data entry into the financial system
• Organize the bookkeeping processes of the company.

Supervisory Responsibilities

• None.

Job Qualifications, Education and Experience:

• Bachelor’s degree in Accounting, Finance or related field preferred (or equivalent experience)
• OR
• Associate’s degree & 2 years of directly related experience.
• OR
• High school diploma / GED & 4 years of directly related experience.
• SAP experience preferred.
• Travel: Up to 5% travel may be required for this position.

Required Skills, Knowledge and Abilities

• Excellent time management and organizational skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of accounting or bookkeeping practices. 
• Ability to work extended hours beyond the normal work schedule during closings and audits, as needed. 
• Ability to work independently and in a team environment. 
• Excellent communication and interpersonal skills. 
• Must be able to maintain confidentiality.