Accounting Specialist

Job Summary:

The Accounting Specialist is responsible for overseeing the accounts receivable and accounts payable processes, as well as assisting in month end closing and audits. Ensuring timely and accurate transactions. This role requires a detail-oriented individual with strong analytical skills and an understanding of financial operations.

Duties/Responsibilities:

• Monitor and manage incoming payments to ensure that accounts are accurately credited.
• Process invoices and issue receipts to customers.
• Reconcile AR accounts and maintain accurate records of transactions.
• Follow up on overdue accounts and initiate collection procedures.
• Coordinate with the sales and customer service teams to resolve customer billing inquiries and disputes.
• Prepare AR aging reports to ensure timely payments and reduce bad debt.
• Analyze payment trends and provide insights to management.
• Process vendor invoices, ensuring that they are accurate and comply with company policies.
• Verify and reconcile vendor statements and resolve discrepancies.
• Review purchase orders, contracts, and vendor agreements to ensure accuracy of payments.
• Ensure timely payment of accounts, preventing late fees and maintaining positive vendor relationships.
• Monitor cash flow to ensure optimal use of available funds.
• Prepare and manage the AP aging report.
• Assist in preparing financial statements and supporting audit requirements.
• Collaborate with cross-functional teams to ensure the smooth operation of AR and AP processes.
• Maintain accurate and organized financial records and files.
• Assist in maintaining and updating the general ledger, ensuring all transactions are properly recorded.
• Perform journal entries and reconcile accounts on a monthly basis.
• Maintain organized and secure financial documentation for easy retrieval and audit purposes.
• Assist in the preparation of budget reports and forecasts
• Provide support to senior accountants and finance managers in financial analysis and reporting.
• Recommend improvements to current AR/AP processes for efficiency and accuracy.
• Comply with all company policies, procedures, and regulatory requirements.
• Other Duties as assigned in the Finance Department

Required Skills/Abilities: 

• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, or similar).
• Excel skills.
• Attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to handle confidential information and prioritize tasks.
• Excellent communication and problem-solving skills.
• Ability to work independently and as part of a team.

Education and Experience:

• 2-3 years of experience in accounts receivable, accounts payable, or general accounting.
• Strong knowledge of accounting principles and financial processes.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times. 

"We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law."