Accounting Specialist

· Knowledgeable and Adheres to all Federal and State guidelines related to payroll and retirement functions. 

· Ensures wages are paid accurately and timely.

· Calculates retirement payment based on contributions and matching policy.

· Ensures all current and new legit levies and garnishments are forwarded to payroll company. 

· Provides employee orientation on payroll and retirement processes.

· Establishes and maintains all employee payroll records.

· Ensures new hires are entered accurately in payroll system.

· Ensures changes to employee direct deposit and employee tax withholdings are completed accurately and timely.

· Ensures employee insurance premium deductions tie to human resources reports and are appropriately reflected in payroll.

· Prepares annual retirement census file for Form 5000 filings.

· Assists with audit requests

· Prepares monthly workers compensation report.

· Ensures all wages paid to employee are captured in employee gross wages.

· Serves as alternate liaison with external payroll support.

· Ensures payroll records are secure and confidential.

· Reviews payroll on a biweekly basis 

· Assist in accounts payable duties including vendor intake, input of vendor detail in accounting system, routing of invoices for proper approval, and batching of payables.

· Ensures all checks are signed appropriate to policy.

· Files and secures all processed checks.

· Handle claim and payment status calls and electronic requests. Act as liaison to all vendors and ensures all issues related to accounts payable are addressed timely.

· Prepares vendor reconciliation records and coordinates corrections with vendors and Finance team

· Records payments into the accounting system and reconciles to bank

· Assist in preparing journal entries and schedules related to entries for payroll and payables.

· Prepares and distributes routine and special reports, as requested

· Employees must adhere to and remain in full compliance with Nevada Donor Network’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED).

Experience: Three years related payroll experience and 2 years of accounts payable experience preferred.

Computer Skills: Knowledge of Paylocity, Sage Intacct preferred. Moderate to advanced knowledge of Microsoft Excel preferred.

Certificates & Licenses: Certified Payroll Professional certification preferred.

Other Requirements: Knowledge of garnishment and payroll law.

PHYSICAL DEMANDS 

Physical Demands

Lift/Carry

Stand

O (Occasionally)

10 lbs. or less 

C (Constantly) 

Walk 

O (Occasionally) 

11-20 lbs. 

O (Occasionally) 

Sit 

F (Frequently) 

21-50 lbs. 

O (Occasionally) 

Handling / Fingering 

C (Constantly) 

51-100 lbs. 

N (Not Applicable) 

Reach Outward 

O (Occasionally) 

Over 100 lbs. 

N (Not Applicable) 

Reach Above Shoulder 

O (Occasionally) 

Push/Pull

Climb 

N (Not Applicable) 

12 lbs. or less 

C (Constantly) 

Crawl 

N (Not Applicable) 

13-25 lbs. 

O (Occasionally) 

Squat or Kneel 

O (Occasionally) 

26-40 lbs. 

N (Not Applicable) 

Bend 

O (Occasionally) 

41-100 lbs. 

N (Not Applicable) 

N (Not Applicable) 

Activity is not applicable to this   occupation. 

O (Occasionally) 

Occupation requires this activity up   to 33% of the time (0 - 2.5+ hrs./day) 

F (Frequently) 

Occupation requires this activity   from 33% - 66% of the time (2.5 - 5.5+ hrs./day) 

C (Constantly) 

Occupation requires this activity   more than 66% of the time (5.5+ hrs./day) 

Other Physical Requirements: None