Payroll Specialist

General Job Description

Under the direction of the Payroll Director and receiving daily instruction from the Payroll Supervisor, the Payroll Specialist is responsible for ensuring that all payroll transactions are processed accurately and timely with minimal errors.

Essential Duties & Responsibilities

• Processing of weekly payroll, including data entry of time, checking for errors, and preparing paychecks and direct deposit files.
• Preparation of union fringe benefit reports; this includes compilation of data; preparation of check requests and report submission.
• Maintaining pay and fringe benefit information in computer using JDE and HCM.
• Responding to general questions regarding payroll issues, verification of employment.
• Responding to EDD benefit/new hire inquires.
• Inputting new and rehire employee personnel information in the system.
• Performing general office duties, such as filing, copying, distribution, etc.
• Order stop payments and prepare manual checks.
• Research payroll job cost corrections.
• Preparation of benefit reports and/or input of benefit deductions.
• General office duties, i.e. filing, copying, phones.
• Other duties and responsibilities as assigned by the Payroll Manager.

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.)

• Experience: Processing with and/or managing an in-house Payroll system, such as Oracle JD Edwards (vs. 3rd party Payroll vendor management, such as ADP or Paychex).
• Payroll Experience: 2+ years of previous Payroll experience.
• Data Entry Experience: 3+ years of Data Entry experience.
• Software: Proficiency in MS Word and MS Excel required.
• Accuracy: Accurate 10-key by touch with 9000ks/min (10K+ keystrokes preferred) and demonstrated 99.9% data-entry accuracy.
• Customer Service: Demonstrated customer service excellence, including professional, courteous phone skills.
• Multitasking: Ability to successfully work on several tasks with similar timeframes and similar deadlines.
• Pressure: Ability to work under pressure to meet deadlines.

ACCO Competencies

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• The employee may regularly lift and /or carry and move up to 10 pounds, and occasionally lift and/or move up to 35 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit.
• The employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.
• Ability to work overtime and weekends as required by Supervisor or Manager.
• Regular and routine attendance is required.

Hours

This is a non-exempt position from Monday through Friday. Work hours begin and end between 7:00 am and 5:00 pm with one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary per business needs.

COMPETITIVE WAGES

$22.60-$33.65 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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