Payroll & Benefits Manager

Payroll and Benefits Manager

Flint Group  |  Kansas City Missouri

Department: Human Resources Reports to: Vice President of Human Resources 

Employment status: Full time  |  FLSA classification: Exempt

About Flint Group
Headquartered in Kansas City and founded in 2019 by industry veterans Collin Hathaway (Chairman) and Trevor Flannigan (CEO), Flint Group is a leading platform providing high-quality HVAC, plumbing and electrical (“HVAC+”) services to residential customers. Today, Flint is comprised of 20 longstanding market-leading brands across several primary markets in the U.S., including Annapolis, St. Louis, Kansas City, Glendale, Seattle, Portland, Houston, Boston, Denver, and Philadelphia.

The Company will continue to acquire and grow best-in-class local HVAC+ brands. The HVAC+ residential services industry is estimated to be ~$150B+ growing at a ~5% CAGR. The sector is largely non-discretionary due to the mission-critical nature of HVAC and plumbing systems. The HVAC+ market is highly fragmented with 70%+ of the market being served by independent contractors and mom & pop providers. Flint has a proven track record of driving topline and earnings growth post-acquisition at the local level through: (i) investing in the local leadership team, facility and technology, (ii) optimizing business mix (e.g., adding service lines) and improving lead flow, (iii) leveraging economies of scale (e.g., OEM agreements, group purchasing), (iv) sharing best practices to improve performance, and (v) leveraging technology and analytics to measure KPIs, drive insights and increase accountability.

Perks and Benefits 

• Competitive Base Salary: $85,000–$110,000 annually, based on experience, plus annual bonus potential 
• Comprehensive Benefits: Medical, dental, vision, and life insurance options for you and your family 
• 401(k) Company Match: Helping you plan and save for your future 
• Paid Time Off: Flexible PTO plus paid holidays 
• Onsite collaborative work environment 
• Career Growth & Development: Ongoing professional, technical, and leadership training to support your continued growth and advancement

Position Summary

The Payroll and Benefits Manager owns payroll processing and benefits administration for Flint Group’s corporate team and supports consistent payroll and benefits practices across its growing family of residential home services brands. This hands-on role combines accurate daily administration with project leadership, process improvement, and partnership with brand HR and payroll teams.

Key priorities include processing accurate and timely semi-monthly payroll, standardizing earnings and deduction codes across separate brand payroll systems, auditing FLSA classifications and overtime calculations and payments within each brand’s payroll system, administering Flint’s shared 401(k) plan, coordinating the integration of newly acquired brands into the retirement plan, and supporting the evaluation and improvement of benefit programs across Flint Group and its brands.

Corporate Payroll

• Manage and process corporate payroll accurately and on time, including salaries, bonuses, deductions, employee changes, and other authorized payments.
• Review payroll registers, investigate discrepancies, reconcile deductions and payroll activity, and coordinate with Finance on funding, general ledger reporting, and year-end reconciliation.
• Partner with payroll providers and internal teams on tax notices, filings, W-2 accuracy, and applicable payroll requirements; resolve issues and maintain documented controls.
• Maintain payroll records and procedures, protect confidential information, and respond to employee payroll questions.

Brand Payroll Consistency and Support 

• Learn how payroll is processed at each brand, including system configurations, pay practices, reporting, approval workflows, and local responsibilities.
• Investigate overtime pay practices and ensure accurate calculation and payment of overtime wages across brand payroll systems, including compliance with applicable OBBBA requirements and accurate FQOT tracking and reporting.
• Lead the 2027 earnings and deduction code standardization project across brands while payroll systems remain separate. Recommend common controls and procedures, train brand teams, and establish a process for reviewing future code additions and changes.
• Evaluate code settings for tax treatment, overtime calculations, benefit eligibility, and reporting with appropriate internal and external specialists before implementation.
• Provide temporary payroll processing coverage during vacancies, leaves, or other staffing gaps at a brand.

Benefits and Retirement Plan Administration 

• Administer corporate medical, dental, vision, life, disability, spending account, and other benefit programs, including eligibility, enrollment, qualifying events, terminations, and employee inquiries.
• Coordinate open enrollment and employee communications with HR leadership, brokers, carriers, and vendors; reconcile enrollment, payroll deductions, and carrier invoices and resolve discrepancies.
• Coordinate required benefit notices, reporting, and continuation coverage with vendors and advisers; maintain accurate records and support audits and compliance reviews.
• Administer day-to-day activities for Flint’s shared 401(k) plan, including eligibility, enrollment, employee deferrals, employer contributions, payroll reconciliation, and participant questions.
• Work with the record keeper, third-party administrator, advisers, auditors, and brand teams on contribution remittances, census data, testing, annual reporting, and correction of identified issues.
• Coordinate the conversion of newly acquired brands into the shared 401(k) plan, including data collection, payroll setup, provider coordination, employee communications, and post-conversion validation.

Benefits Strategy and Special Project 

• Partner with HR leadership to evaluate benefit programs across Flint Group and its brands, identifying opportunities to improve employee experience, administrative efficiency, and consistency.
• Participate in benefits market reviews and vendor evaluations, including requests for proposals, by gathering data, comparing options, and supporting leadership’s decision-making.
• Support the planning and implementation of approved benefit initiatives, including vendor coordination, system configuration, employee communications, and transition activities.

Required Qualifications

• At least five years of progressive payroll and benefits experience, including direct responsibility for payroll processing and employee benefits administration.
• Experience reconciling payroll and benefit deductions, investigating discrepancies, and managing confidential employee information.
• Working knowledge of payroll and benefits requirements, with the ability to recognize issues requiring legal, tax, or plan adviser input.
• Strong Excel, analytical, project coordination, and documentation skills; ability to learn systems, meet deadlines, and communicate clearly with employees, vendors, and brand teams.

Preferred Qualifications

• Experience with Paylocity or another major payroll platform preferred.
• Experience administering 401(k) plans, particularly with Fidelity as the recordkeeper, preferred.
• Experience with multiple employers or states, acquisitions, FLSA and overtime standardization, or benefits program improvements.
• Bachelor’s degree in human resources, accounting, finance, or a related field, or equivalent relevant experience. CPP, CEBS, or a related credential is a plus.

This description outlines the primary responsibilities of the role. Duties may evolve as Flint Group grows. Reasonable accommodations may be provided to enable qualified individuals to perform essential functions.