Payroll and Benefits Administrator

Burnham Holdings, Inc. and its subsidiaries (the Company) provide the heating, ventilating, and air conditioning (HVAC) industry with thermal and interior comfort solutions for a wide range of residential, commercial, and industrial applications. Our subsidiaries are market leaders in the design, manufacture, and sale of boilers. We offer a broad line of high-value, energy- efficient products, sold under well-established brand names.

We are seeking a Payroll & Benefits Administrator who will be responsible for the accurate and timely day-to-day processing of payroll and administration of employee benefit programs for union and non-union employees across multiple locations. The position processes payroll and benefit transactions, maintains accurate records, assists employees with routine questions, and works with the Director, Payroll & Benefits to resolve discrepancies and more complex issues. 

This is a full time, M-F dayshift position located on site in our Lancaster Corporate Office. 

Essential duties and responsibilities (including but are not limited to):

Payroll Administration

• Process regular and supplemental payrolls accurately and on schedule for union and non-union employees. 
• Review timekeeping, wage rates, employee changes, earnings, deductions, taxes, and other payroll information for accuracy. 
• Process overtime, shift differentials, premiums, bonuses, retroactive pay, piece-rate or incentive earnings, and other applicable compensation. 
• Apply established collective bargaining agreement provisions, including wage rates, classifications, premiums, overtime rules, and union deductions. 
• Review payroll and exception reports, research discrepancies, and coordinate with Human Resources, supervisors, managers, and operating locations to resolve issues. 
• Respond to routine employee questions regarding pay, hours, deductions, taxes, direct deposit, and other payroll matters. 
• Assist with payroll reconciliations, tax administration, quarter-end and year-end processing, audits, system testing, and payroll projects. 

Benefits Administration 

• Process benefit enrollments, changes, and terminations for medical, dental, vision, life, disability, retirement, health savings and flexible spending accounts, and other company-sponsored programs. 
• Assist employees with routine benefit eligibility, enrollment, coverage, and deduction questions. 
• Review benefit information for accuracy and coordinate approved changes with carriers, third-party administrators, and other vendors. 
• Reconcile benefit deductions and assist with resolving enrollment, contribution, and billing discrepancies. 
• Support annual open enrollment, including employee communications, enrollment processing, system updates, and data review. 
• Process employee and dependent benefit status changes and provide required information to the company’s COBRA or other designated administrators. 
• Escalate significant benefit discrepancies, contribution issues, disputed claims, or plan-interpretation questions to the Director, Payroll & Benefits. 

Records, Compliance and Employee Support 

• Maintain complete and accurate payroll, benefit, deduction, and supporting records. 
• Protect confidential payroll, compensation, employee, benefit, and health-plan information. 
• Follow applicable company policies, collective bargaining agreements, benefit plan requirements, and established payroll and benefit procedures. 
• Identify and promptly escalate payroll errors, compliance concerns, unusual discrepancies, or matters requiring legal, tax, benefit-plan, or collective bargaining agreement interpretation. 
• Prepare reports, maintain procedures and checklists, assist with audits, support process improvements, and perform other related duties as assigned. 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education and/or Experience

• Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred; an equivalent combination of education and relevant experience will be considered. 
• Minimum of three years of direct payroll processing experience required; five or more years preferred. 
• Experience with overtime, shift premiums, incentive or piece-rate compensation, payroll deductions, and multiple pay groups preferred. 
• Benefits administration experience preferred.
• Experience with ADP or a comparable payroll and HR information system preferred. 

Knowledge, Skills and Abilities 

• Strong attention to detail and commitment to accuracy, confidentiality, and timely completion of work. 
• Ability to manage recurring payroll deadlines and multiple priorities. 
• Ability to research and resolve routine payroll and benefit discrepancies and recognize issues requiring escalation. 
• Strong customer service, communication, organization, and problem-solving skills. 
• Proficiency with Microsoft Excel and Microsoft 365 applications. 
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation preferred but not required. 
• Benefits-related certification or coursework is a plus. 

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. 

Mathematical skills

Ability to perform basic math operations with whole numbers, fractions, and decimals. Ability to calculate percentages and interpret simple data charts or graphs as needed.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. 

Computer Skills

To perform this job successfully, an individual should have the ability to work in Office, Word, Excel, ADP, Power Point, and company manufacturing software.

Physical demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

While performing the duties of this job, the employee is regularly required to stand; walk, use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision and ability to differentiate colors. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

While performing the duties of this job, the employee may be exposed to moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles. 

The noise level in the work environment is usually quiet and professional.

We offer a comprehensive benefits package including, but not limited to:

• Medical, dental, and vision coverage available on the 1st of the next month from your date of hire
• 401(k) plan
• Weekly pay
• 12 paid holidays
• Vacation time
• 75% tuition reimbursement after 6 months