Accounting Specialist

Job Summary:

The Accounting Specialist performs a broad range of accounting, payroll, and financial support functions for the UKBFC and its related entities. This position is responsible for maintaining accurate financial records, processing payroll, supporting grant accounting, preparing financial reports, reconciling accounts, and ensuring compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) standards, Uniform Guidance (2 CFR Part 200), tribal policies, and applicable federal and state regulations. The Accounting Specialist serves as a key member of the Finance Department by supporting day-to-day accounting operations, payroll administration, audit preparation, and internal controls.

Primary Responsibilities:

General Accounting

• Prepare and post journal entries to the general ledger.
• Maintain and reconcile general ledger and subsidiary accounts.
• Perform monthly bank, cash, investment, payroll, and balance sheet reconciliations.
• Assist with month-end and year-end closing activities.
• Prepare financial schedules and supporting documentation.
• Maintain accounting records in accordance with established policies and procedures.
• Analyze financial transactions and resolve discrepancies.

Payroll Administration

• Process bi-weekly payroll accurately and timely.
• Review employee timecards for completeness and proper approvals.
• Ensure timely remittance of payroll taxes and other withholdings.
• Review W-2s and assist with year-end payroll processing.
• Reconcile payroll accounts and payroll-related general ledger accounts.
• Ensure compliance with federal, state, tribal, and applicable labor regulations.
• Maintain confidentiality of employee payroll and personnel information.

Accounts Payable and Accounts Receivable

• Process vendor invoices and employee expense reimbursements.
• Verify proper coding and required approvals.
• Process customer billings and monitor outstanding receivables.
• Reconcile vendor statements and resolve payment discrepancies.
• Prepare cash receipts and bank deposits.

Financial Reporting

• Assist with annual budget preparation and budget monitoring.
• Assist departments with financial reporting requests.
• Compliance & Internal Controls
• Ensure compliance with GAAP, GASB, Uniform Guidance, tribal financial policies, and grant requirements.
• Assist in developing and maintaining effective internal controls.
• Maintain organized financial records for audits and regulatory reviews.
• Recommend improvements to accounting and payroll processes.

Audit Support

• Prepare audit schedules and supporting documentation.
• Respond to requests from external auditors.
• Assist in resolving audit findings and implementing corrective actions.

Other Duties

• Assist with fixed asset accounting and inventory records.
• Provide backup support for other accounting functions.
• Participate in accounting system upgrades and process improvements.
• Follow all policies and procedures set forth by the UKB Federal Corporation. 
• Other duties as assigned by supervisor. 

Supervisory Responsibilities:

• This position has no supervisory responsibilities. 

Education:

• Associate's degree in Accounting, Finance, Business Administration, or related field required.
• Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• Will consider experience in lieu of.

License/Certifications:

• No professional license or certification required.

Experience:

• Minimum of three (3) years of progressively responsible accounting experience.
• Minimum of two (2) years of payroll processing experience.
• Experience with governmental, nonprofit, or tribal accounting preferred.
• Experience with federal grant accounting and Uniform Guidance preferred.
• Experience with automated payroll and accounting systems.
• Knowledge of GAAP and basic GASB standards.
• Knowledge of payroll administration and payroll tax regulations.
• Knowledge of federal and state payroll reporting requirements.
• Understanding of Uniform Guidance (2 CFR Part 200) and grant accounting principles.
• Knowledge of accounts payable, accounts receivable, and general ledger accounting.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with accounting and payroll software (MIP Fund Accounting, Sage Intacct, Tyler Technologies, UKG, ADP, Paycom, or similar).
• Excellent analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience Single Audit requirements preferred.
• Knowledge of tribal financial operations preferred.
• Follow all guidelines, regulations, standards, and Federal state and tribal policies. 
• Must possess a valid Oklahoma Driver’s license and a clear background check. 

Physical Requirements:

• Prolonged periods of sitting and computer work.
• Ability to occasionally lift up to 25 pounds.
• Manual dexterity sufficient to operate standard office equipment.

Work Environment:

• Office-based, professional position.
• Occasional overtime during payroll processing, month-end, fiscal year-end, and audit periods.

This position may have care of or contact with Indian children.

Applicants must meet the stated minimum qualifications for the position as listed in the job posting. In the event of a tie, we reserve the right to give preference to qualified UKB Tribal members or other Native American applicants.

The statements contained herein are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary to meet organizational needs.