Accounting Specialist

Position: Accounting Specialist - Americas

Company: ChainGPT

Position Type: Full-Time

About ChainGPT

ChainGPT is a dynamic blockchain and AI company that prioritizes innovation, transparency, and meaningful impact. Our culture empowers exceptional, self-driven individuals to act decisively, leverage advanced AI tools, and consistently deliver value-driven outcomes. We foster an open, collaborative environment where creative thinking thrives, enabling every team member to take ownership and contribute meaningfully to our ambitious future.

The Role

We’re hiring a hands-on Accounting Specialist to own end-to-end accounting and core finance operations for a multi-entity group operating across multiple jurisdictions. This is an operator role: you’ll be accountable for audit-ready books, disciplined controls, and compliant reporting across crypto and fiat activity, working closely with leadership. Some operational details will be shared later in the process (and under NDA where required).

Key Responsibilities

Accounting & Close (End-to-End Ownership):

• Own the monthly/quarterly/year-end close across entities, ensuring accuracy, completeness, and timeliness.
• Maintain the general ledger: journal entries, accruals, prepaids, FX revaluation, and supporting schedules.
• Run a standard close calendar and checklist; drive the close to completion with clear deadlines and accountability.
• Maintain a monthly exceptions queue (missing invoices, unidentified flows, stale reconciliation items) and clear it consistently.
• Keep documentation audit-ready by default (organized evidence chain and clean support for every material balance/transaction).

Multi-Entity Accounting & Intercompany:

• Own bookkeeping across all entities; ensure consistent policies, coding, and documentation standards.
• Maintain clean intercompany operations: invoicing, intercompany reconciliations, and balances (including interest accruals where applicable).
• Support arm’s-length and related-party hygiene with clear narratives and support (agreements, approvals, invoices, and reconciliations).

Crypto Accounting & Reconciliation (Must Be Strong):

• Lead end-to-end crypto transaction accounting across wallets, exchanges/custodians, networks, and tokens.
• Ensure crypto balances are reconciled and supported with strong audit trails (wallet addresses, transaction hashes, exchange statements, etc.).
• Maintain clear classification rules for crypto flows (e.g., revenue vs other income, custody transfers vs external payments, gas/fees, staking/yield, airdrops, liquidity provision).
• Maintain schedules for realized vs unrealized gains/losses and cost basis/lots where needed for reporting and CPA support.

Controls, Compliance & Governance:

• Implement and maintain finance controls appropriate for a lean team (approvals, segregation of duties where feasible, documentation standards).
• Maintain a compliance calendar (in partnership with external advisors) and ensure recurring obligations are tracked and supported.
• Coordinate with external accountants, auditors, tax providers, and legal counsel to support multi-jurisdiction requirements.

Reporting & Leadership Support:

• Deliver clear, management-ready reporting: P&L, balance sheet, cash flow, and concise variance narratives.
• Produce burn reporting and spend insights (top vendors/categories, drivers, and recommendations for savings and efficiency).
• Support budgeting and forecasting cadence (annual budget + rolling forecast; budget vs actual with variance explanations).

Treasury & Cash Visibility:

• Maintain visibility across fiat accounts and crypto holdings; support payment operations with strong authorization and recordkeeping.
• Produce regular cash/treasury reporting (balances, upcoming obligations, runway snapshot, and operational risk flags).

Requirements:

• 6+ years in accounting/controllership/finance operations roles, with end-to-end ownership of close and reporting.
• Prior experience in web3/crypto companies, exchanges, or crypto-heavy operations - Mandatory
• Strong technical accounting foundation (IFRS/GAAP-level knowledge relevant to the role).
• Demonstrated experience with multi-entity accounting and operating across multiple jurisdictions.
• Crypto-native accounting experience: wallets/exchanges, reconciliation, audit trails, and crypto-aware controls.
• Strong documentation discipline and high integrity (audit-ready by default).
• Comfortable operating in a lean, high-ownership environment—able to execute and improve systems simultaneously.
• Excellent written communication; able to explain financial issues clearly to non-finance stakeholders.

Required Hands-on Experience:

• Xero (core accounting) - Mandatory
• Cryptio (crypto accounting / reconciliation) - Mandatory

Nice to Have:

• Bookkeeping and compliance experience across one or more of: US, SVG (St. Vincent and the Grenadines), Panama, and UAE.
• Experience supporting audits, due diligence, or fundraising processes.
• Familiarity with crypto accounting tooling beyond Cryptio and/or blockchain analytics explorers.
• Basic SQL / data proficiency for financial analysis.

What Success Looks Like (First 90 Days):

• 0–30 days: Learn current processes and data flows; stabilize close; document gaps; establish a clear close calendar and core reconciliation routines.
• 31–60 days: Strengthen reconciliations (crypto + fiat) and intercompany hygiene; implement tighter controls and evidence standards; deliver consistent monthly reporting.
• 61–90 days: Run a reliable close and reporting engine; keep books audit-ready; reduce operational risk; establish scalable accounting ops and cadence across crypto + fiat activity.

Benefits
What We Offer

• Work alongside the ChainGPT core team on high-impact AI and Web3 products across our ecosystem.
• Remote-first setup with flexible hours, focused on outcomes, trust, and ownership.
• Competitive compensation, with performance-based upside where applicable to the role.
• Fast-moving environment with direct collaboration across all team members, including senior management, and clear accountability with no micromanagement.
• The support to do your best work, including the tools you need, structured onboarding, and clear room to grow.

Company Culture and Values

At ChainGPT, we value Trust, Effective Speed, Innovation, and Growth. As our Accounting Specialist, you will embody these core values and have the opportunity to contribute to our culture and help drive our success. Join us on this exciting journey as we shape the future of blockchain and crypto technology.

Additional Information:

1. Employment Compliance and Confidentiality:
1. All employees will be onboarded through our official payroll and HR provider, which manages employment documentation, tax withholdings, and compliance with legal requirements based on the employee’s country of residence. As part of the onboarding process, each new hire is required to complete a Know Your Customer (KYC) verification, sign a Non-Disclosure Agreement (NDA), execute an employment contract, and fulfill any additional legal requirements specific to you jurisdiction. This process ensures compliance, protects company information, and establishes a secure and professional employment relationship.
2. Employment Structure:
1. The position is offered on either an employee or contractor basis, depending on the location and role. Individuals will receive payment via direct deposit on a monthly basis. Additional details regarding compensation, benefits, and company policies will be provided during onboarding and outlined in the official employment agreement.
3. Compensation:
1. Salaries are paid in fiat currency via direct deposit on a monthly schedule, with payments issued on the first business day of each month. This structure ensures timely and transparent compensation aligned with local financial systems.
4. Probationary Period:
1. All new employees will undergo a 90-day probationary period, which serves as a mutual evaluation phase. During this time, both the employee and ChainGPT can assess fit, performance, and long-term alignment with the role and company.