Accounting Specialist - AP/AR

Accounting Specialist – AP/AR

Our client is a growing wine and beverage organization seeking an Accounting Specialist to support core accounts payable and accounts receivable functions, along with related customer, distributor, and inventory activities. This position will play an important role in maintaining accurate financial records, and processing transactions.

The ideal candidate has strong AP/AR experience, excellent attention to detail, and an understanding of the operational and financial complexities of the wine industry. Experience working with distributors, wine orders, inventory, or a winery environment is highly valued.

Key Responsibilities

Accounts Receivable

• Manage day-to-day accounts receivable activities for winery and distributor accounts.
• Generate and distribute customer and distributor invoices accurately and timely.
• Apply daily cash receipts and maintain accurate customer account balances.
• Reconcile customer accounts and research payment discrepancies, short pays, deductions, and unapplied cash.
• Monitor AR aging and follow up on past-due distributor and customer balances.
• Prepare and distribute customer statements and support collection efforts.
• Research and resolve billing, pricing, freight, discounts, and account-related inquiries.
• Maintain accurate customer and distributor records within the ERP system.

Accounts Payable

• Process vendor invoices for operating expenses, logistics, freight, inventory-related costs, and other winery operations.
• Review invoices for accuracy, proper coding, approvals, and supporting documentation.
• Process and research distributor chargebacks, deductions, and other customer-related expenses.
• Coordinate with internal departments and vendors to resolve invoice discrepancies.
• Assist with weekly payment runs and maintain accurate vendor records.
• Reconcile vendor accounts and investigate outstanding or disputed invoices.

Distributor Orders & Wine Operations Support

• Support wine inventory transactions and assist with researching inventory or order discrepancies.
• Maintain accurate documentation related to distributor orders, shipments, invoices, and customer accounts.
• Process distributor purchase orders, prepare order confirmations and ensure accurate pricing, discounts, etc.