Accounting Specialist II

WSP is currently initiating a search for an Accounting Specialist II position!

This role will work out of our Costa Mesa, CA office.

JOB SUMMARY 

Primary responsibilities include, but not limited to, reconciling various general ledger accounts, preparing daily journal entries related to Registered Customer Accounts and Unregistered Customer Accounts activity, daily/monthly reconciliation of cash receipts transactions from all sources i.e. cash, check, ACH, credit card, debit cards, lockbox, collection agency, etc., investigating and resolving all cash variances, researching and resolving all inquiries and chargeback items, preparing and recording month end journal entries i.e. accounts receivable other interoperability agency accrual, accounts payable other interoperability agency accrual, customer collection and violations collection agency fee accrual, tax and  lottery intercept accrual, credit card processing fees accrual, administrative hearing deposit applied to  violations, overpayments less than a $1.00 write off, overpayments applied to violation and other journal  entries as needed, weekly/monthly reporting related to 405EL statistics and interoperability agencies  activities, performing internal audits as needed, and providing back up to Finance and Accounting team  members as needed.   

DUTIES AND RESPONSIBILITIES 

• Prepare daily deposit journal entries 
• Prepare interoperability agencies deposits and journal entries 
• Reconcile cash, check and credit card transactions daily and monthly 
• Investigate and resolve all cash, check and credit card variances 
• Prepare month end journal entries for accounts receivable other IOP agency accrual, accounts payable other IOP agency accrual, customer collection and violations collections agency fee accrual, tax and lottery intercept accrual, credit card processing fees accrual, administrative hearing deposition applied to violations, overpayments less than a $1.00 write off, overpayments applied to  violation and others as needed 
• Prepare and post back-office journal entries as needed related to cash receipts from IOP agencies,  cash disbursements to IOP agencies 
• Prepare weekly, monthly and quarterly reports to client 
• Prepare weekly and monthly invoices to other interoperability agencies 
• Reconcile daily collection agency payments   
• Reconcile collection agency invoicing 
• Compile documentation for accident and loss of revenue claims 
• Maintain paid voucher files and controlled asset log 
• Reconcile various general ledger accounts 
• Cross train and back up other Finance and Accounting staff members as needed 
• Prepare, post and reconcile customer refunds   
• Reconcile and prepare daily deposits 
• Reconcile and post other agency interoperability invoices 
• Process bank returned items 
• Research and process bank charge disputes 
• Prepare month end journal entries 
• Reconcile various general ledger accounts 
• Perform internal audits of customer adjustments posted as requested Perform monthly audits related to transponders and cash on hand 
• Other duties as assigned   

QUALIFICATIONS 

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.   
• Proficiency in MS Word and Excel 
• Ten key skills 
• Strong technical research skills 
• Strong written and verbal communication skills 
• Strong attention to detail and organizational skills 
• Ability to work independently and under strict deadlines 
• Ability to maintain confidentiality and discretion properly 
• Should possess an above average skill ability and knowledge of PC computers. 
• The ability to develop, create, and utilize spreadsheet software (Microsoft Excel) and word processing software (Microsoft Word) on a daily basis.  The individual should possess the skills and ability to learn and utilize new software products as introduced by the organization. 
• Ability to read and comprehend simple to complex instructions, correspondence, and memos. 
• Ability to write simple to complex procedures, staff memos, and correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. 
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations 

PHYSICAL DEMANDS 

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or  quantitative productivity standards. 
• Primarily sedentary physical work requiring ability to lift a maximum of 10 pounds 
• Must be able to lift, carry, walk and stand 
• Vision for reading, recording and interpreting information 
• Frequent speech communication, hearing and listening to maintain communication Daily use of computer and keyboard, standard office equipment and telephone  Ability to access, input, and retrieve information from the computer 
• Frequent hand/eye coordination to operate computer keyboard and office equipment Noise level in the work environment is quiet to moderate   

SUPERVISORY RESPONSIBILITIES 

• This position has no supervisory responsibility.

EDUCATION AND/OR EXPERIENCE(preferred) 

• Bachelor’s degree in Accounting, Business Administration or related field 
• One (1) year of professional accounting experience is required (accounts payable, accounts receivable and journal entry preparation)   

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings. 

Compensation

Expected Pay (California only): $57,400 - $65,000

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.