Accounting Specialist - Finance Department

SUMMARY

Processes cash receipts, distributes vendor and payroll checks, distributes mail, and posts journal entries to general ledger.  Reviews purchase requisitions for proper account coding. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

·          Processes cash received in the Business Office according to adopted procedures 

·          Distributes intra-District mail, delivers daily deposits to bank and runs other local errands including delivery pick-up to and from U.S. Post Office 

·          Distributes vendor checks 

·          Distributes Bi-Weekly and Professional payroll checks and advices 

·          Post journal entries to general ledger and prepare journal entries as needed 

·          Processes Telephone billings 

·          Reviews Purchase Requisitions in process for compliance with TEA account coding guidelines 

·          Responsible for ordering and maintaining offices supply quantities for the Finance department 

·          Help employees and public at counter and via telephone 

·          Assist Business Office employees as needed 

·          Performs other tasks as may be assigned by Director of Finance

SUPERVISORY RESPONSIBILITIES 

None

QUALIFICATIONS 

            Education and/or Experience           

High school graduate or equivalent.

            Three or more years practical experience preferred. 

            Special Knowledge/Skills: 

• Knowledge of school district, other government entities or fund accounting.
• Ability to read and interpret procedures manuals and instructions.
• Ability to read and comprehend travel vouchers, purchase order forms, invoices, accounting journals and similar documents.
• Ability to write routine correspondence.
• Ability to communicate with employees.
• Ability to perform basic math and to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to prioritize work and to plan adequately to meet deadlines.
• Ability to recognize unusual financial data indicating possible errors.

            Other Skills and Abilities

Basic abilities in use of computers and related software with reasonable keyboard speed.

            Exposure to word processing and spread sheet programs.

Must be able to use 10-key pads by touch at a reasonable speed.

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting, bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Visual:  Vision abilities including close vision, peripheral vision, distance vision, and ability to adjust focus

Lifting: Occasional moderate lifting and carrying (up to 10 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress