Accounting Specialist

Accounting Specialist

Havtech is looking for a talented Accounting Specialist to add to our growing Accounting Department. The Accounting Specialist is responsible for supporting accurate and timely financial data, with a primary focus on expense reporting, accounting support processes, and related financial analysis.

The ideal candidate for this new position will be a collaborative professional with 1-3 years of relevant experience who thrives in a team-oriented environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned.

• Utilize appropriate systems and processes to record bi-monthly expense reports.
• Assist with the month- and year-end close cycles by pulling various reports for the team.
• Maintain user accounts within Concur and the company credit card platform.
• Help ensure compliance with business expense reporting policies.
• Analyze AP and expense report transactions to determine potential use tax treatment.
• Manage various shared inboxes for the Accounting team, including but not limited to AP, AR, and Concur.
• Respond to requests from customers, vendors, and employees for documentation or help with Accounting processes.
• Communicate effectively with both internal and external customers to help meet the goals of the Accounting Department and the business.
• Develop and continually improve functions to streamline processes and improve efficiency.
• Maintain systems and processes to ensure compliance and adherence with appropriate procedures, in accordance with company policies and US GAAP.
• Perform special projects and other duties, as assigned, to support the Accounting Department.

REPORTS TO

Assistant Controller

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

• Associate’s degree in Accounting or Finance preferred, with 1-3 years of relevant experience.
• Basic understanding of accounting principles and the ability to follow established accounting procedures, identify exceptions, and escalate issues when appropriate.
• Experience supporting month-end close, audit requests, or accounting schedules preferred.
• Understanding of accounting systems and ability to learn new software and systems quickly – experience with Microsoft Dynamics GP preferred.
• Proficient in Microsoft Office, especially Excel (including v-lookups and pivot tables).
• Utilize a high level of attention to detail, good judgment, critical thinking, and problem-solving skills to follow through on assigned duties.
• Demonstrate accountability and proactively manage workload to meet deadlines in a dynamic work environment.
• Ability to complete assigned tasks with thoroughness and accuracy, including attention to small details.
• Desire to be part of and support a proven accounting team while also having the ability to work independently and deliver exceptional customer service.
• Excellent written and verbal communication and collaboration skills are required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

DECLARATION

Human Resources retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the President or Human Resources will be subject to disciplinary action up to and including termination.