Accounting Associate Iii - Austin Facilities Management

About This Position

The Accounting Associate III supports AFM's accounting operations by processing, reviewing, and reconciling accounting transactions while ensuring the accuracy, completeness, and integrity of financial records. The position manages complex accounting activities, maintains supporting documentation, researches and resolves discrepancies, and applies established accounting policies and procedures to daily operations. Responsibilities include assisting with the AP inbox, Invoice Approvals app, and creating Invoice Numbers (INs) in AIMS; paying non-AE utility bills through ProCard; and managing revenue and accounts receivable activities, including creating Cash Receipts (CRs) in AIMS. Additionally, The Accounting Associate III also serves as AFM's liaison for travel and mileage reimbursements, provides cross-functional support to other Accounting Associates as needed, and serves as a resource for accounting-related inquiries. The role supports fixed asset and audit processes, prepares accounting reports and documentation, helps maintain internal controls, and collaborates with stakeholders to improve processes, ensure compliance with City requirements, and support the timely and accurate recording of financial activity.

Job Description

Purpose: Provide complex and diverse accounting and financial duties to city management; prepare complex, irregular and non-routine financial analysis, reports and financial statements. Provides advanced financial support for multiple programs and projects.

Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.
• Review and reconciles high volume and complicated transactions.
• Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Researches and analyzes basic and non-routine asset information for establishment of fixed assets.
• Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
• Prepares complex and non-routine financial analysis and trend analysis of data.
• Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
• Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.
• Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports.
• Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
• Investigates and reconciles accounting transactions, reconciles and resolves discrepancies.
• Provides root cause analysis of process problems.
• Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
• Performs financial analysis of special projects and programs as requested.
• Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
• Assists in the development of guidelines, procedures and templates for financial review and reporting.
• Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities - Supervisor and/or Leadership Exercised

None

Knowledge, Skills, and Abilities

• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Knowledge of financial reporting concepts and preferred business practices.
• Knowledge of data and trend analysis
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data
• Skill in effective verbal and written communication.
• Skill in operating a personal computer and related equipment.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in data analysis and financial analysis using spreadsheets.
• Ability to make recommendations to solve complex problems.
• Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.
• Ability to plan and organize tasks to complete projects.
• Ability to handle multiple tasks and prioritize duties
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.

Minimum Qualifications

Graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted.

Preferred Qualifications

• Experience managing an Accounts Payable inbox, performing invoice tracking using Microsoft SharePoint, preparing basic documents and worksheets in Microsoft Word and Microsoft Excel, and communicating through Microsoft Teams.
• Experience using Austin Integrated Management System (AIMS) to create and review a variety of documents including accounts payable (IN), accounts receivable (CR), budget (BGEX), task order (TK) mileage reimbursement (TPP), and other (IET and JVD) documents.
• Experience processing a high volume of accounts payable transactions including tracking invoices, facilitating communication between vendors and internal City employees, and maintaining digital records of all completed transactions.
• Experience using a City of Austin ProCard and processing ProCard transactions in WORKS.
• Ability to travel to more than one work location.

Additional Information

• Compensation Range: $27.06-$32.34
• Physical Location: 411 Chicon St, Austin, TX 78702
• Days & Hours: Monday through Friday; 7:30 a.m. to 4:30 p.m. Hours may vary based on departmental needs and initiatives. Some evening, weekend, and holiday work may be required.
• FLSA Status: NON-EXEMPT

Employment Policies

• Criminal Background Investigation: The position requires a criminal background investigation.
• Assessments: Assessment(s) may be administered as part of the interview process.
• Driving Requirement: This position may require a valid Texas Class C Driver’s License. External New Hires must meet the City of Austin Driver Safety Standards.
• EEO Statement: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.