Accounting Associate

Audio video installation contracting company seeks Staff Accountant. This position has diverse responsibilities and will be assisting accounting staff with day-to-day requests including large amounts of data entry.   This person must be a self-starter and able to work on their own.  The Jr. Accountant reports to Accounting Manager. 

This position has diverse responsibilities and will be assisting accounting staff with day-to-day requests including large amounts of data entry. This person must be a self-starter and able to work on their own. This position will work a flex schedule. The Accounting Associate reports to Accounting Manager. 

Core Duties and Additional Responsibilities

Core Duties

Accounts Payable

• Match purchase orders to Bills received and enter bills into system
• Enter and pay recurring expenses
• Verify discrepancies and resolve billing issues
• Correspond with vendors and respond to inquiries
• Track RMA Board to receive vendor credits
• New vendor onboarding
• Vendor rebate processing
• Annual 1099 Processing
• Quarterly balance confirmations

Assistant to Billing:

• Enter sales orders in NetSuite
• Report and Research discrepancies
• Coordinate with other departments to retrieve missing data
• Assist with General Contractor billing packages (i.e. collecting lien waivers)
• Onboarding new customers

Subcontractor Accounts Payable

• Check incoming subcontractor bills for accuracy and obtain approval from the appropriate project manager
• Match purchase orders to bills received and enter bills into system
• Enter subcontractor hours as needed
• Review entries to verify compliance with coding requirements
• Correspond with subcontractors and respond to inquiries
• New subcontractor onboarding

Expense Reports

• Reconcile employee and department expense reports
• Communicate with employees regarding their individual expenses
• Communicate with employees and approvers to meet monthly deadline
• Review entries to verify compliance with coding requirements
• Train new employees on submitting expense reports

Additional Responsibilities

• Spiff administration
• Fixed asset administration
• Inventory journal entries
• Update tracking metrics
• Census reporting
• Various regular tasks
• Job Costing Assignments
• Help with special projects requested by Team Members

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned from time to time; or the scope of the job may change as necessitated by business demands.

Qualifications

• HIGH IMPORTANCE: Excel – you must be proficient with Excel Formulas, Formatting, and Multi Tabs
• Ability to complete large data entry tasks
• Flexibility and adaptability
• Proficient in Microsoft Word, Outlook, and other Microsoft Office products
• High attention to detail
• Must be able to work in a fast-paced environment with accuracy 
• Great communication skills
• Must be a Team Player
• Experience Required
• 2 years’ accounting experience
• 2 years’ recent experience in Microsoft Excel.
• Must be able to complete large data entry jobs efficiently.

Education and Certification Requirements

• High School Diploma or equivalent required
• Accounting degree preferred
• Excel certification preferred

Working Conditions and Physical Requirements

• Sitting and/or standing for multiple hours consecutively
• Typing on a computer for multiple hours consecutively
• Staring at a computer screen for multiple hours consecutively
• Travel on-site as needed

Level 3 Audiovisual is an Equal Employment Opportunity Employer. We do not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender, gender identity, pregnancy, disability, military or veteran status.

• 1-2 years’ experience in an office setting with administrative work OR 2 to 5 years demonstration of ability to maintain stable employment.
• 1-2 years’ recent experience in Microsoft Excel.
• Must be able to complete large data entry jobs efficiently.
• Accounting experience preferred.