Senior Accounting Associate

Hiring Department: Academic Administration and Planning
Position Open To: All Applicants
Weekly Scheduled Hours: 40
FLSA Status: Non-Exempt from FLSA
Earliest Start Date: Immediately
Position Duration: Expected to Continue
Location: UT MAIN CAMPUS

General Notes

Your skills will make a difference. You’ll be working for a university that is internationally recognized for its academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person who wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Position Purpose

The Office of the Executive Vice President and Provost seeks administrative support for the Business Services Team. The Business Services team is responsible for providing high-level accounting, payment, and travel transaction‑processing functions within The Academic Administration and Planning Business Affairs team. This role is responsible for accurate, compliant, and customer‑focused execution of business transactions, travel coordination, and payment issue resolution within a high-volume department.

Responsibilities

• Function 1: Process all EVPP tier 1 payment requests including vendor/PO payments, reimbursements, deposits, participant incentives, IDTs, corrections, and tuition‑related transactions ensuring requests are compliant with university policies and procedures. Prepare final supporting documentation for image retrieval system.
• Function 2: Process all travel related requests for EVPP tier 1 units including requests for travel authorization (RTA), reimbursements, university travel card reconciliation, and non-employee travel payments. Ensure adherence to state and university travel policies by staying informed of updates and guiding staff on compliance.
• Function 3: Deliver high-quality work and exceptional customer service by ensuring timely request processing and clear streamlined client communication. Provide guidance and partner with requestors to troubleshoot and resolve payment issues. Proactively monitor and report workflow and ticketing system trends to prevent systemic issues.
• Other duties as assigned.

Required Qualifications

• Three (3) years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor's Degree.
• Seven (7) years of clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level with a High School Diploma or GED.
• Experience using a personal computer, other standard office equipment, and Microsoft Office 365 software.
• Excellent written and verbal communication skills, with a customer-service mindset and the ability to explain complex payment and compliance requirements
• Ability to manage competing deadlines, work both independently and adapt to rotating responsibilities.
• Proven ability to manage a high-volume workload and resolve issues with sound judgement and professionalism.
• Ability to exercise a high-level of discretion and handle sensitive or confidential matters with professionalism and care.
• Demonstrated ability to interpret and apply policies, procedures, and compliance requirements.
• Ability to work collaboratively with colleagues.
• Ability to quickly learn new systems, adapt to change, and work collaboratively.
• Commitment to service excellence.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Familiar with the University of Texas at Austin rules, policies, and procedures regarding Accounts Payable and travel.
• Experience in higher education or in a complex, matrixed organization.
• Experience with University systems, including *DEFINE and Workday.
• Demonstrated ability to interact professionally with management, administrators, faculty, and students.
• Advanced experience with Microsoft Excel, Outlook, and Word.
• Strong analytical and problem-solving skills.

Salary Range

$60,000+ depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position from Monday – Friday, 8:00 AM – 5:00 PM.
• Three days of on-site work is the standard expectation for this position.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply, though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.