CITY OF DORAVILLE, GEORGIA POSITION DESCRIPTION

Position Title: ACCOUNTING ASSOCIATE

Reports To: ASSISTANT FINANCE DIRECTOR

Department: FINANCE

Pay Range $22.00 - $28.50 Hourly

FLSA Status NON-EXEMPT

Summary of Position:

Performs a variety of accounting and financial support duties for the City's Finance Department. Responsibilities include processing and maintaining financial transactions, reconciling bank accounts and purchasing card activity, maintaining supporting documentation, and assisting with budget preparation, audit requirements, and month-end closing activities. This position helps ensure the accuracy, completeness, and timely processing of financial records and provides backup support for the administration of business licenses, alcohol beverage licenses, and occupation tax certificates.

Essential Duties and Responsibilities:

The following duties are normal for this position. The omission of a specific statement from the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Perform monthly reconciliations of assigned City bank accounts and identify and report discrepancies for review and resolution.
• Review and reconcile purchasing card transactions across City departments to ensure expenditures are properly coded and supported by required receipts, documentation, and approvals.
• Enter financial transactions into the City's enterprise resource planning (ERP) system

accurately and in a timely manner.

• Review transaction and other financial documentation for completeness, accuracy, appropriate account coding, and compliance with established procedures.
• Assist with month-end and year-end closing activities by compiling financial information, maintaining supporting schedules, and performing assigned reconciliations.
• Assist with annual audit preparation by gathering financial records, compiling supporting documentation, preparing assigned schedules, and responding to routine requests for information.
• Assist with annual budget preparation by updating budget documents, compiling financial information, and maintaining supporting records.
• Maintain organized and accurate accounting records in accordance with established City procedures and applicable record retention requirements.
• Research routine accounting discrepancies and coordinate with the appropriate personnel to resolve issues.

• Communicate with City departments and vendors as needed to obtain supporting documentation, clarify transaction information, and resolve routine accounting questions.
• Assist with preparing routine financial reports and account summaries as assigned.
• Provide backup support for the Business Services function, including the administration and maintenance of alcohol beverage licenses and occupation tax certificates.
• Maintain the confidentiality and security of financial records and information.
• Perform other related duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent.
• Knowledge of accounting principles, practices, and procedures sufficient to perform assigned accounting duties.

• Ability to review and analyze financial records, reconcile accounts, identify discrepancies, and assist with resolving accounting issues.
• Ability to use computerized accounting systems, spreadsheets, word processing applications, and other financial software.
• Ability to organize and maintain accurate financial records, prepare supporting schedules, and meet established deadlines.
• Ability to communicate effectively, both orally and in writing, and work cooperatively with employees across City departments.
• Strong attention to detail and commitment to accuracy, confidentiality, and integrity in handling financial information.

• Ability to manage multiple assignments, prioritize responsibilities, and work independently within established procedures.
• Must be eighteen (18) years of age or older.
• Must meet applicable City pre-employment screening and background investigation requirements.

Preferred Skills and Qualifications:

• Bachelor's degree in accounting, finance, or a related field.
• Two years of relevant accounting experience, preferably involving general ledger accounting, account reconciliation, financial reporting, or related accounting functions.
• Knowledge of governmental accounting principles, including governmental fund accounting and municipal financial reporting.
• Experience with budgeting, financial analysis, month-end closing activities, and audit preparation.

• Experience preparing journal entries, reconciling balance sheet accounts, and preparing financial reports or supporting schedules.
• Familiarity with enterprise resource planning (ERP) systems and computerized municipal financial systems.
• Knowledge of internal controls, accounting procedures, and applicable financial policies and regulatory requirements.
• Ability to analyze financial information, investigate discrepancies, and recommend appropriate corrective actions

• Ability to coordinate with other departments and external auditors to obtain documentation, resolve accounting questions, and support financial reporting requirements.
• Proficiency in Spanish, Vietnamese, Korean, or other languages commonly spoken in the Doraville community.
• An equivalent combination of education, training, and relevant work experience may be considered.

Mental and Physical Requirements:

Ability to exert moderate, though not constant, physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).

Ability to communicate orally and to perceive and discriminate colors or shades of colors, sounds, depth, texture, and visual cues or signals.

Performance of essential functions may entail exposure to rude/irate customers.

In compliance with the Americans with Disabilities Act (ADA), or other applicable law, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the City.

Benefits:

• Health, Dental, and Vision Insurance – Employer-paid for full-time employees. Dependent coverage is available at an additional cost.
• Basic Life Insurance – The City of Doraville provides full-time employees and their eligible dependents with Basic Life insurance at no cost. Full-time employees also receive additional AD&D coverage.
• 100% Employer-Paid Retirement (401a Plan) – The City fully funds a 401a retirement plan to support long-term financial security.

• 457(b) Deferred Compensation Plan – Employee-funded savings plan with an employer match to enhance retirement savings.
• Alternative Work Schedules – Full-time employees are eligible for compressed or hybrid work schedule options.

At-Will Employment:

This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change. Employment with the City of Doraville is at-will in accordance with Georgia law.

Equal Opportunity:

The City of Doraville is an Equal Opportunity Employer and is committed to providing equal opportunity in all our employment practices, including but not limited to, recruitment, selection, assignment, re-assignment, promotion, transfer, and compensation, discipline and termination.

The City prohibits discrimination, harassment, and / or retaliation in employment based upon race; color; religion; national origin; sex (including same-sex); sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; service member status; public assistance status; or any other category protected by federal, state or local law.