Staff Accountant

Staff Accountant

Make a career out of making an impact.

Working at Wellspring Living is not just a job, but a calling. It is an opportunity to turn hard work into heart work. Wellspring Living is an Atlanta-based organization whose mission is to transform the lives of those at risk or victimized by sexual exploitation. Its programs offer participants transformation through therapeutic services, education, life skills, and professional development. We are a Christian faith-based, non-profit organization with a rich and evolving culture seeking a Staff Accountant to assist with the Finance Department.

Organization Type: Non-Profit, Faith-Based, 100+ Employees

Position Type: Full-time; Salaried Exempt

Department: Administration - Finance

Reports to: Senior Director of Finance

Direct Reports: None

Hours: 40 hours per week

Location: Administrative Offices, visiting WSL locations as needed; 1 Remote Day per Week

Position Summary: This role requires a team oriented, highly-organized and thorough Staff Accountant to be responsible for support of all Wellspring Living accounting activities, providing conscientious oversight, proactive solutions, reliable productivity, and strategic contributions.  

Responsibilities (include but are not limited to):

Accounting 

• Directly responsible for the following daily, weekly monthly accounting functions.

• Accounts Payable and Accounts Receivable.

• Reconciliation of Sage Intaact  revenue and expense entries, to include reconciliation of debit and credit cards.

• Monthly Sales & Use tax analysis and reporting. 

• General Ledger analysis with necessary Journal entries.

• Support of the expense reporting for the organization’s grants.

• Accurately and efficiently fulfill all responsibilities related to accounting policies, procedures, and practices;escalate any concerns or irregularities to the Sr. Director of Finance.

• Demonstrate strong knowledge of generally accepted accounting principles Ensure all state and federal laws and regulations regarding accounting practices are closely followed and continuously executed. 

• Actively seek out creative ways to utilize/leverage accounting and revenue tracking technology to facilitate reporting and reconciliation.

• Manage workload effectively to ensure all accounting and reporting deliverable deadlines are met.

• Support effective cash flow management by preparing and maintaining cash flow reports; collaborate with the Sr. Director of Finance to inform strategic financial decisions.Serve as the primary contact for day-to-day accounting operations, ensuring that questions and issues are resolved in a timely and accurate manner.

• Continuously assess and improve accounting systems and processes; provide recommendations to the Sr. Director of Finance for increased efficiency and automation.

• Utilize financial systems and tools, including Salesforce and accounting software, to maintain accurate records and support organizational goals.

•  Manage accounting deliverables to meet all internal and external deadlines; provide regular status updates to the Sr. Director of Finance.

• Issue invoices and payments in accordance with internal timelines, maintaining clear documentation and supporting records.

• Lead the monthly reconciliation process, partnering with staff and departments as needed, and report progress and discrepancies to the Sr. Director of Finance.

• Analyze financial data and trends, and prepare reports to support financial planning and decision-making as directed.

• Maintain the general ledger and supporting schedules, ensuring accuracy and integrity across financial records.

• Assist the Senior Director of Finance in building/reviewing annual and quarterly budgets. 

• Supports the Senior Director of Finance in the closeout for each fiscal year and preparation for effective annual internal/external audits. 

Reporting 

• Support the preparation of budget reports on a quarterly and annual basis, and as requested; Actively support reporting requirements related to grants and other funding sources.

• Regularly compile and interpret financial data, records, and statements for various requests from the CEO, COO and Senior Director of Finance.

• Adhere to all relevant guidelines and government regulations related to accounting and finance reporting practices, and promote compliance across the organization. 

• Support special projects related to finance and accounting.  

• Monthly review, calculation, journal entry preparation, and submission of Sales & Use tax for the retail stores.

Financial Liaison 

• Work closely with all leaders and staff financial leads on finance and accounting processes,  procedures, and activities. 

• Support training efforts for staff and other stakeholder groups related to finance and accounting practices. 

• Provide the Senior Director of Finance with regular updates on the status of workflow and projects. 

Payroll Administration

• Generating payroll reports for Senior Director of Finance  to review

Professional Qualifications:

• Bachelor’s degree required, preferably in accounting or business management.  

• Master’s degree in Accounting is a plus but not required. 

• Minimum of 3 years of relevant experience with Accounts Payable and Accounting. Preferably in a Non-Profit organization.

• Advanced analysis, evaluation, and objective critical thinking. 

• Initiative for effective administration and organization.

• Efficiency and time management across multiple priorities. 

• Strong communication and collaboration skills. 

• Discretion and confidentiality for sensitive or restricted information. 

• Strength-based tendencies. 

• Effective and empowering relationship management across Wellspring staff, volunteers, participants, donors, board  members, vendors, and partners. 

• Comprehensive knowledge of office procedures and data processing systems 

• High proficiency with relevant technologies including QuickBooks Online. Experience in ADP Payroll Processing.

• Strong administrative and organizational skills with computer skills, including proficiency in MS Office Suite (Word and Outlook) and Google Workspace (Gmail, Google Calendar, and Google Docs).

Position Requirements:

• Employment is contingent upon successfully completing pre-employment background checks, including criminal history, fingerprinting, and drug testing. Continued employment is subject to ongoing compliance with these checks.

• Possession of a valid driver’s license is required and must be maintained throughout employment.

• Documentation of references (at least two professional and one personal) that attest to the person’s capability of performing the duties of the position and to the person’s suitability of working with or around children and vulnerable populations.

• Never have been shown, by credible evidence (e.g., a court or jury, a department investigation, or other reliable evidence) to have abused, neglected, sexually exploited, or deprived a child or adult; or to have subjected any person to serious injury, as.

Working Conditions: 

• Ability to lift objects up to 25 pounds and work for long periods at a computer.

• Moderate local travel required related to program and training needs, as well as occasional travel beyond the metro Atlanta area.

Skills:

• Analysis, evaluation, and objective critical thinking.

• Initiative for effective administration and organization.

• Efficiency and time management across multiple priorities.

• Communication and Collaboration.

• Discretion and confidentiality for sensitive or restricted information.

• Relationship management across Wellspring Living staff, volunteers, residents, vendors, and partners.

Core Values: 

Creating SPACE At Wellspring Living, we are committed to fostering an inclusive and supportive environment. Our core values, encapsulated in the acronym SPACE, guide our actions and interactions:

• Servant Leadership: We lead with authenticity, humility, and a focus on serving others.

• Power of Community: We believe in the strength of collaboration and recognize that we cannot succeed alone.

• Appreciation for the Individual: We honor diverse experiences, perspectives, and strengths, nurturing an inclusive atmosphere.

• Compelled By Faith: Our Christian faith inspires us to offer compassion and respect, creating a restorative environment.

• Excellence in Care: We are dedicated to providing exceptional care and support that fosters growth and improvement for all involved.