Staff Accountant

Staff Accountant (General Ledger & Close)

Location: Onsite
Department: Finance & Accounting
Reports To: Corporate Controller

Position Overview

Moonshot is seeking a detail-oriented Staff Accountant to perform full-cycle accounting in a fast-paced manufacturing and distribution environment. This role owns General Ledger accounting, month-end close, Accounts Payable, Accounts Receivable, customer billing, cash application, balance sheet reconciliations, vendor deposits, prepaid expenses, pass-through accounting, inventory accounting, and financial reporting. The position partners with Operations, Purchasing, Project Management, Sales, and Leadership to ensure accurate financial reporting and strong internal controls in accordance with US GAAP.

Key Responsibilities

General Ledger & Month-End Close

• Prepare and post journal entries including accruals, reclassifications, prepaid amortization, intercompany transactions, and recurring entries.
• Execute month-end close responsibilities and ensure timely completion of assigned close tasks.
• Prepare and reconcile balance sheet accounts including cash, A/R, A/P, vendor deposits, prepaids, accrued liabilities, customer deposits, and pass-through liabilities.
• Research and resolve reconciling items while maintaining complete audit support.
• Continuously improve accounting processes and internal controls.

Accounts Receivable & Customer Billing

• Own the complete Accounts Receivable cycle including customer billing, invoicing, cash application, collections, and customer account reconciliations.
• Review customer purchase orders and sales orders to ensure billing complies with contractual requirements.
• Process deposits, progress billings, milestone invoices, and final billings.
• Monitor aging reports, perform collection activities, and maintain positive customer relationships.
• Reconcile customer deposits and unapplied cash.

Accounts Payable

• Process vendor invoices using proper coding, approvals, and three-way matching.
• Prepare weekly payment selections including ACH, wire, and check payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor master records and support annual 1099 reporting.
• Record and reconcile vendor deposits and advance payments.

Vendor Deposits & Prepaid Expenses

• Maintain schedules for vendor deposits and purchase order prepayments.
• Monitor application of deposits to vendor invoices.
• Record prepaid expenses and monthly amortization entries.
• Review balances for proper classification under US GAAP.

Pass-Through (Distribution) Accounting

• Maintain accounting records for pass-through distribution transactions.
• Reconcile pass-through customer billings with vendor invoices and purchase orders.
• Record and reconcile pass-through liabilities and customer-funded purchases.
• Monitor freight, markups, and pass-through costs for contractual compliance.
• Prepare monthly reconciliations of pass-through sales, costs, and liabilities.

Inventory, Manufacturing & Financial Reporting

• Support inventory, WIP, and manufacturing accounting.
• Reconcile inventory subledgers and investigate variances.
• Assist with physical inventory counts and cycle counts.
• Prepare financial reporting schedules, variance analyses, and audit support.

Process Improvement & Collaboration

• Identify opportunities to improve ERP utilization, workflows, and reporting.
• Collaborate cross-functionally to improve financial data integrity.

Qualifications

• Bachelor's degree in Accounting or Finance.
• 3–5 years of progressive accounting experience.
• Manufacturing and distribution accounting experience preferred.
• Hands-on experience with General Ledger, Accounts Payable, Accounts Receivable, and month-end close.
• Experience with vendor and customer deposits, prepaid expenses, accruals, and balance sheet reconciliations.
• Experience with ERP systems (ECI M1 preferred).
• Advanced Microsoft Excel skills.

Core Competencies

• Integrity & Accountability
• Analytical Thinking
• Attention to Detail
• Customer Service
• Communication
• Continuous Improvement
• Teamwork

Why Moonshot

• Impact and Ownership: Play a defining role in contributing to the financial architecture of a company at the forefront of critical power infrastructure for AI data centers and beyond.
• High-Performance Culture: Join a team that values accountability, innovation, and ownership — where the finance function is a strategic driver, not a back-office cost center.
• Growth and Scale: Help build from today's scale to the next level with direct access to executive leadership and meaningful involvement in the company's long-term trajectory.
• AI Data Center Revolution: Moonshot is at the tip of the spear in the AI data center revolution. You get to be a part of that by joining our team.