Staff Accountant

Job Title:                           Staff Accountant/Payroll Specialist

FLSA Status:                    Exempt (salary)

Pay Range:                       $60,000-$65,000

Department:                  Finance

Reports To:                     Controller

Purpose:                           We are seeking a detail-oriented and dependable Staff Accountant & Payroll Specialist to join our accounting team. This position will be responsible for a variety of accounting functions as well as assisting with the company’s payroll process. The ideal candidate is highly organized, comfortable working with confidential information, and committed to accuracy and meeting deadlines.

This role will work closely with management, HR, and the accounting team to ensure accurate financial records, timely payroll processing, and compliance with applicable accounting and payroll requirements.

Accounting

• Prepare and post journal entries, including accruals, prepaids, and payroll-related entries.
• Maintain accurate general ledger accounts and supporting schedules.
• Perform monthly bank and account reconciliations and investigate discrepancies.
• Assist with month-end and year-end closing processes.
• Review transactions for accuracy, proper coding, and compliance with accounting policies.
• Maintain accurate and organized accounting documentation and records.
• Assist with accounts payable, accounts receivable, and rebates as needed.

Payroll

• Process payroll, including calculating commission/bonus payments based on defined compensation plans.
• Calculate employee purchases to be deducted from employee’s checks, weekly.
• Ensure managers are signing off on missing punches. 
• Ensure all paid time off is accurate.
• Print payroll reports for management, as required.
• Submit payroll data through payroll system within processing deadlines.
• Calculate/track and pay H/W and union dues for bargaining unit employees.
• Maintain strict confidentiality of employee compensation and personal information.

General

• Research and resolve accounting and payroll discrepancies promptly.
• Assist with strengthening internal controls and improving accounting and payroll processes.
• Identify opportunities to improve efficiency, accuracy, and automation.
• Support internal and external audits as needed.
• Maintain confidentiality of sensitive financial and employee information.
• Perform other accounting and finance-related duties as assigned.

Qualifications

• Ability to read and interpret documents, such as invoices, procedure manuals and work instructions.

• Attention to accuracy and detail; must be able to accurately keep records and possess organizational skills.
• Display a general understanding of general accounting principles.
• Ability to perform quality work within deadlines without direct supervision.
• Ability to manage multiple priorities and meet recurring deadlines.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees.
• Strong analytical and problem-solving skills.
• Strong written and verbal communication skills.

Education and/or Other Requirements:

• BS in Accounting or other financial discipline OR no less than 3 years’ experience in finance/accounting

• Payroll experience preferred
• Knowledge of Microsoft Office Software (Outlook, Word, Excel, Access)

Benefits:

• 401k with 6% match
• Health insurance
• Dental insurance
• Vision insurance
• Short and Long term disability
• Life insurance
• Paid time off
• Employee discount
• Employee assistance program