Medical Billing and Accounting Specialist

A Medical Billing and Accounting Specialist needs to be hired by Neurology Services, Inc. This is a full-time position. The Medical Billing and Accounting Specialist is responsible for posting charges and receipt of payment for all medical services rendered by Neurology Services, Inc. In this role you are held accountable for the management of the accounts throughout the entire collections process. Prompt submission and follow-up of all claims are essential for success. Persistency is vital! Errors will result in slow payment and/or reduced and lost revenue.

You will be supporting the founder and owner of Neurology Services, Inc., Dr. Peter Bernad, who offers effective and individualized treatments to correct a host of medical conditions. He is a board-certified physician and has broad experience in pediatric, medical, and surgical care. The practice does not perform surgery but focuses on determining the basis or cause of a patient’s problem. We treat patients with a wide variety of neurological problems such as epilepsy, Multiple Sclerosis, Parkinson’s disease, headaches, Myasthenia Gravis, tumors, strokes, Alzheimer’s disease, hemorrhage, myofascial pain syndrome, closed head injuries (concussions), compensation injuries, and chemical nervous system toxicity.

Neurology Services, Inc. is a modern, comprehensive evaluation and diagnostic treatment center serving the Washington, D.C. metropolitan area for over 40 years. Each of our patients receives quality care, accompanied by individual attention from our courteous staff. The growth and reputation of our practice have been based on a commitment to Excellence.

Neurology Services, Inc. provides neurology services at three (3) locations: 

• 2616 Sherwood Hall Lane, Suite 201, Alexandria, VA 22306; (HQ)
• 2112 F Street NW, Suite 303, Washington, D.C. 20037; and 
• 2296 Opitz Blvd. Suite 360, Woodbridge, VA 22191. 

Your employment with us automatically carries with it certain just and equitable responsibilities. It is necessary that we maintain the highest standards involved in the philosophy and tradition that each individual, and all of us collectively, have established. The group represents the finest of professional traditions. 

Responsibilities:

-Providing patient and medical test billing information to an outsourced billing company that will perform billing to insurance companies;
-Confirming that a patient’s insurance company will pay for pending clinical care;

-Reconciling all numerology data for in-office patients and medical testing with the output to the billing company.

-Track timelines that the billing company uses to submit invoices to insurance companies, Medicare, Medicaid, and the Veterans Administration, and it takes for payment to be received.

-Reconcile/match revenue inputs with in-office outputs.

-Reconcile/match denied payments with in-office outputs.

-Immediately refer denied payments to an outsourced collections company for collection. 
-Ability to travel between the 3 offices based on staffing and patient needs, which suggests the need for a reliable personal vehicle.

Requirements:
-5 or more years of experience with medical insurance billing
-positive attitude
-excellent communication skills
-technological savviness

Job description

Duties & Responsibilities Include But not Limited To:
 • Post insurance, patient, and credit card payments for all assigned payers on a daily basis.
 • Complete claim forms, submit patient statements and claims.
 • Manage the claims submission process for all assigned payers.
 • Ensure all claims are submitted with a minimal error rate.
 • Maintain records of electronic claims/Patient Statements to include transmission confirmation reports.
 • Follow up on ALL claims via website, phone, and/or correspondence regarding reimbursement.
 • Facilitate Steps necessary to ensure ALL claims are paid in a timely manner.
 • Monitor insurance payments to ensure the practice is paid accurately and according to payment schedules.
 • Monitor self-pay and uninsured patient accounts; continuous follow-up and collection as necessary.
 • Work with management to identify payer trends and non-payment issues.
 • Research / obtain incomplete or additional information for billing requirements as needed.
 • Keep abreast of any policy changes that affect the filing of claims and timeliness of payment.
 • Attend in-service training given by plan representatives to maintain an understanding of billing procedures.
 • Establish and maintain written guidelines about billing requirements of all insurance companies.
 • Run weekly and/or monthly reports.
 • Analyze and process adjustments as necessary.
 • Process and document refund requests.
 • Follow up, resubmit, and/or appeal unpaid claims and process accounts as needed for bad debt.
 • Demonstrate legal and ethical responsibilities to protect patient confidentiality.
 • Collect account balances and establish payment arrangements as needed.
 • Identify patients who qualify for hardship services.
 • Assist patients with an explanation of payer reimbursement and account status.
 • Attend required staff meetings and continuing education courses as requested.
 • Self-motivated, organized, detail-oriented, and a team player.
 • Perform all other tasks as requested by the Medical Director or designee.
Performance Standards
Employee performance evaluation will include, but is not limited to, the following measures:
 • Professionalism not only with coworkers but in telephone contact with clients.
 • Compliance of all duties and responsibilities.
 • Accuracy and timeliness of data entry and error resolution.
 • Compliance with all company, state, federal, and carrier rules and regulations.
 • Attendance & Tardiness.
 • Ethical Standards and Honesty

Job Type: Full-time

Benefits:

• Health insurance after 3 months (paid 50 per cent)
• Vacation

Schedule:

• 9:00 am to 5:00 pm - Monday to Friday
• 9:00 am to noon – Saturday

Additional requirements: 

• Have experience with electronic medical records
• Have experience with medical-type databases
• Neurology clinical practice experience is a big plus.
• Provide references
• Provide salary requirements
• Provide a cover letter of yourself and why you would make a good fit for the position

Team Culture:

Diversity: All staff members are expected to accomplish their work in a professional manner and always be courteous toward all other staff members, patients, business associates, guests, and visitors. All staff members should be treated in a manner free from bias, favoritism, and any form of illegal discrimination.

Ethics: All members of Neurology Services, Inc. should be marked by a commitment to excellence, professional integrity, self-discipline, and wise judgment. Our employees reflect this through attention to detail, comprehensive professional work, and honorable behavior.

The above information has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee assigned to this job.

Neurology Services, Inc. is an equal-opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination based on race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law.