Accounting Specialist

Position Summary

The Accounting Specialist is responsible for maintaining and improving the billing process and for resolving invoice exceptions, payment discrepancies, and operational issues that impact the timely processing and payment of vendor invoices.  Reporting to the CFO, this role serves as a key partner to Finance and business leaders in support of the Company’s financial and operational objectives.

Essential Duties & Key Responsibilities

• Manage invoice exceptions, work order backlogs, and unresolved payment issues for assigned customers and vendors.
• Investigate and resolve invoice discrepancies, short-payments, credits, duplicate invoices, and past-due balances.
• Partner with vendors and internal stakeholders to ensure invoice accuracy, compliance, and timely processing.
• Match invoices to appropriate work orders and supporting documentation to facilitate prompt payment.
• Monitor AP aging and proactively resolve issues to maintain account health and support uninterrupted vendor service Create and communicate a collection plan for collection projections.
• Identify, document, and escalate root causes of payment delays, invoice exceptions, and data discrepancies.
• Identify accounts for bad debt and/or collections.
• Send monthly statements to customers.
• Collaborate with Finance Operations, AP, Sourcing, Operations, and Vendor Management teams to improve processes and service delivery.
• Support reporting, data analysis, special projects, and process improvement initiatives.
• Ability to travel and/or work onsite as needed.
• Performs other duties as assigned or apparent.

Supervisory Responsibilities:

·       This job has no supervisory responsibilities.

Experience & Qualifications:

• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, Business, Operations, or related field preferred.
• 1–3 years of experience in accounts payable, finance operations, customer service, vendor management, or a related operational role.
• Experience in researching and reconciling high dollar complex accounts, and resolving invoice discrepancies, payment issues, account reconciliations, or vendor inquiries preferred
• Strong analytical and problem-solving skills with the ability to identify root causes and drive resolution.
• High aptitude for numbers, analytical and attention to detail.
• Proficiency in MS Office and Microsoft Excel. Experience with Microsoft Dynamics Business Central is beneficial. 
• Excellent interpersonal and communication skills. 
• A proactive, can-do attitude with a willingness to take ownership of tasks and drive them to completion.
• Ability to work independently while also being a team player who thrives in a collaborative environment.
• Ability to work independently while collaborating effectively across teams.
• Demonstrated initiative, accountability, and commitment to continuous improvement.
• Ability to thrive in a fast-paced, service-oriented environment.

Physical Demands and Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

·       While performing the duties of this job in a home office setting, the employee is regularly required to work on a computer for extended periods of time.

·       Frequent use of a computer requires fine motor skills and hand-eye coordination.

·       Ability to sit for extended periods while working from home or a designated workspace.

·       Ability to perform tasks that require sustained attention and focus.

·       Occasional lifting of materials up to 25 pounds.

·       Travel to attend team meetings may be required.

·       To facilitate working from home, and as a requirement for this role, the employee must provide reliable internet connection with sufficient bandwidth to execute all job functions and technology setup conducive to remote work. The company laptop will be provided.

·       A quiet, distraction-free workspace is required for maintaining productivity.

·       Collaboration with team members may occur through virtual meetings and communication platforms.

About Rubicon

Rubicon is a leading provider of technology-based waste and recycling solutions for waste generators, helping them to understand, manage, and reduce waste. We provide multi-location businesses with an all-in-one waste and recycling solution, offering deep insights into your waste streams to enable informed decision-making and actions across all your locations. We help customers achieve sustainability goals with tailored zero waste solutions, leveraging our longstanding relationships with more than 8,000 vendors and hauler partners.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.

Rubicon is committed to sustainability and will rely on all employees to serve as an advocate for Environmental Social and Governance (ESG) both internally and externally to help grow the Company’s ESG objectives.

• Environment: Contribute, measurably, to Rubicon’s carbon reduction goal and circular economy efforts
• Social: Support Rubicon’s efforts to cultivate/promote racial and gender equity
• Governance: Advance Rubicon’s commitment to best-in-class governance practices