Accounting Specialist

Job Summary:

Job Description:

Duties/Responsibilities: 

• Own the end-to-end weekly payment cycle, including invoice processing, approval follow-up, discrepancy resolution, intercompany billing, account reconciliation, and payment execution, with responsibility for ensuring payments are complete, accurate, timely, and compliant with internal controls.
• Own vendor setup and maintenance, including credit checks, portal registrations, vendor documentation and forms, 1099 support, and ongoing maintenance of complete and accurate vendor records.
• Perform accounts receivable activities, including posting and applying customer payments, processing credit and debit memos, refunds, sales tax reporting, and timely escalation of payment discrepancies.
• Monitor unapplied cash, short payments, overdue balances, and other customer account exceptions; research issues and coordinate resolution with the appropriate internal or external contacts.
• Deposit physical checks promptly and maintain clear records supporting each deposit and payment application.
• Contact customers who pay by check and support conversion to ACH or wire payment methods where appropriate.
• Complete bank account reconciliations accurately and on schedule, with reconciling items clearly documented, investigated, and resolved.
• Record daily bank activity and ensure transactions are coded to the correct account, entity, department, and period.
• Prepare, enter, and post journal entries with complete, accurate, and audit-ready supporting documentation.
• Reconcile employee expenses, credit card charges, and expense integrations; follow up promptly on missing support or coding issues.
• Maintain amortization and depreciation schedules and verify that related expense recognition is complete and accurate.
• Reconcile assigned balance sheet accounts and resolve variances within established close timelines.
• Obtain certificates of insurance and other required contract documentation as requested, and maintain organized records.
• Provide clear, timely, and proactive communication to internal and external stakeholders.
• Follow accounting policies, approval requirements, data privacy standards, and internal controls in all assigned processes.
• Identify recurring errors, delays, or manual work and recommend practical process improvements.
• Maintain organized workpapers and provide clear status updates, including early communication of risks that may affect deadlines.
• Perform other duties as assigned. Responsibilities will evolve with company growth and may include additional processes, systems, entities, and expanded scope.

Performance Expectations:

• Deliver assigned work accurately, completely, and by established daily, weekly, and month-end deadlines.
• Take ownership of issues through resolution rather than only identifying or transferring the problem.
• Perform a thorough self-review before submitting work and promptly correct identified errors.Prioritize effectively, manage multiple assignments, and communicate early when a deadline or deliverable is at risk.
• Respond to requests and follow-ups in a timely, professional manner and provide clear status updates.Demonstrate initiative by learning new processes, documenting procedures, and applying feedback to improve future work.
• Use available technology and automation responsibly while independently validating accuracy and maintaining appropriate support.
• Consistently contribute to a reliable, collaborative, and high-accountability accounting team.

Required Skills/Abilities:

• Proficiency in Microsoft Excel and accounting or ERP software; ability to learn new systems quickly.
• Solid understanding of bookkeeping, general ledger concepts, and basic accounting principles.
• Strong analytical and problem-solving skills, including the ability to research and resolve discrepancies.
• Exceptional attention to detail and commitment to producing accurate, complete work.
• Excellent organization and time-management skills, with the ability to meet strict and competing deadlines.
• Clear, professional written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and escalate issues appropriately.
• High level of integrity, accountability, confidentiality, and respect for data privacy.
• Adaptable, receptive to feedback, and committed to continuous learning and process improvement.

Education and Experience:

• Bachelor’s degree in accounting, finance, or a related field preferred, but not required.
• Equivalent relevant experience in accounting, finance operations, bookkeeping, or a similar role may be considered.

Worker Type:

Number of Openings Available: