Accounting Specialist

Accounting Specialist

Williamsburg, NY – On-site
$100,000–$120,000 DOE

Position Overview

A growing service-based company is seeking a hands-on, experienced Accounting Specialist to take full ownership of its accounting and bookkeeping operations.

The ideal candidate is detail-oriented, tech-savvy, and has a strong understanding of accounting beyond basic data entry. This person should be proactive, capable of working independently, identifying discrepancies, and improving processes.

Key Responsibilities

• Take ownership of daily accounting and bookkeeping operations, maintaining accurate financial records.

• Manage accounts payable, vendor payments, and coordinate accounts receivable with the billing team.

• Record, review, and accurately categorize financial transactions in QuickBooks.

• Perform bank and credit card reconciliations and manage month-end and year-end closing processes.

• Prepare financial reports, including P&L statements, balance sheets, cash flow reports, and AR/AP aging.

• Review expenses, identify discrepancies, and monitor profitability across the company and individual jobs.

• Manage job costing, including comparing estimated costs with actual results.

• Review subcontractor payments, sales commissions, and related expenses.

• Prepare sales tax and payroll tax reports, maintain 1099/W-9 records, and coordinate with outside accountants.

• Maintain and improve accounting systems, integrations, and financial processes to ensure accuracy and efficiency.

Qualifications

• 2+ years of bookkeeping or accounting experience required.

• Strong proficiency in QuickBooks (Online or Desktop) required.

• Solid understanding of accounting principles, including debits and credits, journal entries, accrual vs. cash accounting, and account reconciliations.

• Experience managing bookkeeping operations independently, including financial reporting and month-end close.

• Strong attention to detail, accuracy, and organizational skills.

• Tech-savvy, with the ability to work with accounting software, automated processes, and system integrations.

• Proactive, reliable, and capable of taking ownership and solving problems independently.

• Experience with job costing, payroll, or multiple entities is a plus.

• Accounting coursework or CPA-track background is a plus.

Email resumes to: blimi@maiplacement.com