Accounting Specialist

SUMMARY: The Accounting Specialist is responsible for general bookkeeping activities and practices within the office. Will participate in reviewing and appraising financial procedures and records. Will perform procedures associated with billing, premium distribution, and account reconciliation.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Works on site with consistent attendance.

• Maintains financial records and ensures that financial transactions are properly recorded in various spreadsheets and   QuickBooks accounting system.

• Ensures the accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the general ledger.

• Manages monthly close and reconciliation of accounts and prepares monthly financial statements and reports.

• Ability to grow with changing demands of the position and the company.

• Process all invoices, statements, and credit/refunds for client accounts, as assigned.

• Write checks/remit payment to various vendors along with appropriate back-up documentation.

• Complete all assigned bank reconciliations in a timely and accurate manner.

• Reconcile, process, and enter carriers’ payment information.

• Works on projects/matters of limited complexity in a support role.

• Performs other duties and responsibilities as assigned by Management.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Knowledge, Skills, & Abilities:

• Business knowledge
• Proficiency in Accounting software
• Analytic Reasoning / Critical Thinking
• Problem Solving
• Attention to Detail
• Time Management
• Adaptability

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Typically requires a bachelor’s degree in accounting or finance or 0 – 2 years of experience in the field. 

Language Skills: Ability to read, speak, and write effectively in English. Ability to interpret documents such as safety rules, memos, letters, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before customers or employees of organization. Ability to effectively address or resolve customer service issues within guidelines of the position.

Mathematical Skills: Ability to add and subtract, multiply and divide with 10's and 100's.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations: Valid, class C license in state working with no adverse driving record.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and stand; walk and use hands to finger, handle, or feel. The employee is frequently required to reach with hands and arms and talk or hear. The employee may frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.