Bookkeeper / Data Entry Clerk

SUMMARY

The Part-Time Bookkeeper / Data Entry Clerk provides administrative and bookkeeping support to the Director of Finance by completing accurate data entry, maintaining organized financial records, and following established finance policies and procedures.

This role supports routine finance functions related to cash, income, expenses, tax receipting, and record organization.

PERFORMANCE OUTCOMES

Accurate Financial Records - Assigned cash, income, expense, tax receipting, and other financial transactions are recorded accurately and consistently.

Timely Completion of Assigned Tasks - Assigned tasks are completed within agreed timelines so financial records remain current and available for review.

Confidential Handling of Information - Donor, vendor, employee, cash, and church financial information are handled with care, discretion, and confidentiality.

Clear Communication and Organized Records - Questions, discrepancies, missing information, or unusual items are communicated promptly, and supporting records are organized and easy to locate.

KEY RESPONSIBILITIES

1. Bookkeeping and Data Entry Support
   Enter assigned financial transactions accurately, including revenue, accounts payable, tax receipting information, vendor details, donor details, and other bookkeeping-related data.
2. Cash, Income, and Expense Support
   Assist with routine finance processes related to cash, donation recording, petty cash reconciliation, accounts payable, and revenue entry.

1. Record Organization
   Maintain organized financial records, including invoices, receipts, approvals, donor documentation, cash records, and supporting files.
2. Policy Compliance and Confidentiality
   Follow Main Street Church finance policies, internal controls, approval processes, and record-keeping procedures while maintaining confidentiality.

SPECIFIC TASKS & DUTIES

• Enter revenue transactions as required.
• Post accounts payable transactions as required.
• Complete Account reconciliations monthly
• Enter tax receipting information as required.
• Maintain accurate vendor and donor records.
• Assist with petty cash reconciliation as required.
• Organize invoices, receipts, approvals, donor documentation, and supporting files.
• Review assigned entries for accuracy and completeness.
• Bring missing information, coding questions, discrepancies, cash variances, or unusual items to the Director of Finance in a timely manner
• Follow Main Street Church finance policies, internal controls, and approval processes.
• Handle donor, vendor, employee, and financial information with strict confidentiality.
• Communicate promptly when questions, concerns, or delays arise.
• Provide general administrative and bookkeeping support as needed.

Training, Safety, and Compliance

• Complete required Main Street Church onboarding and training.
• Complete BambooHR training.
• Complete Plan to Protect Orientation and annual refresher training.
• Follow applicable finance, safety, privacy, and record-keeping procedures.

Spiritual Formation and Ministry Participation

• Participate actively in the life, mission, and ministry of Main Street Church.
• Engage in staff development, discipleship, and ministry training opportunities as required.
• Complete Growth Track, Set Free, Empower, and Partnership within established Church timelines.
• Support and model the values, beliefs, and ministry philosophy of Main Street Church.

QUALIFICATIONS

• Strong attention to detail and accuracy.
• Ability to maintain confidentiality with donor, vendor, employee, and financial information.
• Basic understanding of bookkeeping or accounting processes.
• Basic proficiency with spreadsheets, including entering, sorting, and reviewing data.
• Comfortable using computers, email, and office systems.
• Reliable, trustworthy, and able to complete assigned tasks within agreed timelines.
• Strong written and verbal communication skills.
• Alignment with the mission, values, and staff expectations of Main Street Church.

Preferred

• Experience with Sage 50 Premium or similar accounting software.
• Experience with Planning Center donation entry, charitable receipting, or church/non-profit accounting.
• Experience organizing financial records for audit, year-end, or compliance purposes.