Billing Accounting Specialist

Performs billing, cash receipts, accounts receivable records maintenance, and collection activities in accordance with established procedures. May also be assigned payroll, accounts payable, and other accounting functions based on departmental needs, including backup coverage.

ESSENTIAL JOB FUNCTIONS

BILLING AND ACCOUNTS RECEIVABLE

1. Executes invoice billing transactions and ensures invoices are sent to customers.
2. Applies customer payments.
3. Makes adjustments to accounts as needed.
4. Ensures Account Receivables are followed up timely and appropriately.
5. Notifies Treasurer/Chief Financial Officer of non-timely or other collection issues.
6. Researches payment discrepancies and performs follow-up and collection of delinquent accounts.
7. Prepares and reconciles monthly aging of accounts receivable.
8. Performs month end accounts receivable functions and prepares month end reports.
9. Maintains and files all accounts receivable records.

PAYROLL

The position may be assigned some or all of the following functions based on departmental needs, including backup coverage:

1. Analyzes and coordinates company payroll and timekeeping activities, including complicated or manual corrections, and the reconciliation of payroll to benefits.
2. Along with the Senior Staff Accountant and HR Specialist, reconciles payroll deductions with employee receivables.
3. Communicates and explains payroll and timekeeping policies to the leadership team and employees as needed.
4. Maintains knowledge of current and new regulatory and legislative requirements that impact payroll and adheres to federal and state payroll guidelines.
5. Maintains and documents employee payroll changes.
6. Maintains gift card acquisition records and reporting.

ACCOUNTS PAYABLE

The position may be assigned some or all of the following functions based on departmental needs, including backup coverage:

1. Performs data entry for medical claims.
2. Matches invoices and purchase orders from e-Requester and integrates them into the accounting system.
3. Mails accounts payable checks.
4. Performs other accounts payable activities as required and assigned.

QUALIFICATIONS AND RECOMMENDATIONS

1. Bachelor’s degree in accounting, finance, or a related field, or six to eight years of payroll or general accounting experience.
2. American Payroll Association certification preferred (FPC or CPP).
3. Detail oriented, organized, excellent tracking/reporting skills, effective written and verbal communication.
4. Microsoft Office proficiency required.
5. Must maintain a valid driver’s license in accordance with MTN motor vehicle policy.  Must have reliable transportation to be used with company reimbursement using IRS guidelines.  Must be able to travel within the service area by ground or air.
6. Ability to lift 50 pounds and transfer short distances.
7. Possess ability to operate telephones, computers and office equipment.
8. Ability to speak and communicate clearly in order to accurately convey information in person or by phone.
9. OSHA Category III – No exposure to bloodborne pathogens while performing assigned job duties.
10. Home internet and wireless phone access may be required.

MTN BEHAVIORAL COMPETENCIES 

Belonging: Intentionally connects with colleagues by embracing differences and finding commonalities to create a workplace where all employees feel safe and genuine at work. Models the philosophy that lived experiences make individuals unique by respecting and seeking to understand beliefs, values and opinions that are new or different from their own. Represents through actions and influence, the idea that diverse perspectives make MTN stronger as we serve our mission. 

Respect: Builds a positive and supportive foundation inviting open, honest, and clear communication. Fosters a sensitive, supportive, and trustworthy environment, which promotes active listening and strengthens rapport throughout all interactions. Cultivates teamwork through acceptance and inclusion by valuing differences and empowering strengths. 

Excellence: Demonstrates excellence by going above and beyond, while maintaining compassion and humility in all interactions. Demonstrates a high rate of achievement and success for the organization through proactive objectives centered on the overall mission and vision. Consistently models a positive attitude, a willingness to help others, and a dedication to improvement. Takes full responsibility for their role and challenges themselves to find workable solutions. 

Accountability: Demonstrates the highest ethical standards, by honoring commitments to each other and professional partners. Executes all interactions through honesty and transparency. Demonstrates responsibility and integrity through ownership of the mission. Utilizes resources appropriately. 

Leadership: Empowers, mentors and encourages all staff, while displaying a high-level of professionalism. Demonstrates ability to cultivate teams and relationships through open lines of communication, honesty and respect. Handles challenges with compassion by developing trust through respectful feedback and support. Acts as a resource by providing the tools, which enable others to reach their highest potential. 

It is the policy of Midwest Transplant Network (MTN) to provide equal opportunity in employment to all employees and applicants for employment.  No person will be discriminated against in employment because of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, ethnic origin, age, genetic information, disability, protected veteran status, arrest record, or any characteristic protected by applicable federal, state or local laws.  In addition, the organization complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, employee activities and general treatment during employment 

MTN is committed to complying with state and federal disability laws and makes reasonable accommodations when requested by a qualified applicant or employee with a disability to enable the applicant or employee to be considered for the position they desire, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation would impose an undue hardship on the operation of MTN’s mission.  

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