Gift Accounting Coordinator

Join the Iowa State University Foundation in our mission to engage our community, inspire philanthropy, and steward resources to advance Iowa State University and its impact on Iowa and the world. We are seeking a collaborative, detail-oriented individual to join our gift accounting team.

As an essential member of the gift accounting team, the coordinator’s primary function is to ensure the accurate and timely processing of gifts and commitments received by the Iowa State University Foundation. 

Core Responsibilities include but are not limited to:

• Prepare gifts, pledges, and planned gift corrections as needed.
• Review, verify and update donor information for completeness and accuracy.
• Oversee all facets of securities donation program.
• Communicate and collaborate with donors, development staff, and brokers regarding stock, Donor Advised Fund, IRA and mutual fund gifts.
• Prepare paperwork to record and sell securities, verify securities are sold and proceeds received.
• Ensure compliance with accounting standards, IRS regulations, internal policies and brokerage procedures while maintaining exceptional donor service and data integrity.
• Code and process pledge commitments and ensure pledge payment installment schedules are accurately recorded. 
• Co-manage the gift accounting team email inbox including monitoring communications, responding to inquiries, routing requests, and maintaining quality service standards.
• Continuously evaluate procedures to improve efficiency, accuracy, and donor service. Maintain and update process documentation and training materials. 
• Identify opportunities to leverage technology, automation, and innovative solutions to enhance team operations. Collaborate with other foundation teams to evaluate, test, and implement process improvements.

Qualifications

Education & Work Experience

• 6 years of work experience related to employment area. Education may be substituted for years of work experience.

Desired Skills & Experience

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills. 
• Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
• Proficiency with Microsoft Office Suite (especially Outlook and Excel) and ability to learn new software.
• Must be able to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy.
• Must adhere to strict confidentiality standards.
• Creativity, patience, a sense of humor and a belief in our organizational mission to engage our community, inspire      philanthropy, and steward resources to advance Iowa State University and its impact on Iowa and the world.

Travel: None

FLSA Status: Non-exempt

Location: Ames, IA; potentially hybrid

For additional information, visit the following pages:

Iowa State University Foundation

Benefits Package Information

Iowa State University