Accounting Specialist

The Accounting Specialist helps with general accounting functions including financial statement preparation and maintenance of the general ledger accounts in accordance with generally accepted accounting principles. Compiles and maintains accounts payable records and accounts receivable by performing the following duties. 

Authority Statement

The Job Title listed empowers the Incumbent with the authority to execute all duties and responsibilities listed below. In the event of a conflict of authority, the Incumbent shall elevate to direct supervisor for resolution.

Duties and Responsibilities

• Open mail. Prepare all invoices for payment by matching vendor invoices with purchase orders and receiving report; enter into accounts payable and post to the G/L. 
• Generating customer invoicing including progress billing.
• Verify pricing and prepare invoice deduction notices as necessary. Collaborate with purchasing department and receiving department on unit cost/quantity discrepancies. 
• Analyze vendor accounts, answer vendor inquiries and update vendor maintenance file. 
• Print accounts payable reports and maintain accounts payable files. 
• Prepare analysis and reconciliation of accounts as required 
• Monitor invoices in the inspection stage. 
• Perform additional accounting and administrative duties as required.

Qualifications

• Must be detailed oriented and understand the importance of accuracy 
• High School Diploma or GED 
• Bachelor’s Degree Preferred in Accounting, Finance or related discipline 

• 1-5 years’ experience 
• Experience in Office software, Excel, Word and Outlook 
• Knowledge of databases (fields, tables, queries, linking, etc.) 
• Strong organizational ability 
• Ability to consistently meet all deadlines 

Working Conditions*

Mostly stationary work with occasional movement throughout facilities to access files, chambers, office machinery, etc. Frequently lifting and carrying up to 10 lbs. and occasionally lifting up to 50 lbs. Use of hands to hold, lift and handle materials. Occasional climbing, bending and squatting.