Accounts Receivable Specialist

Classic Rock Fabrication is seeking a detail-oriented and dependable Accounts Receivable Specialist to join our Finance team. This position is responsible for the accurate and timely management of customer accounts and receivables while also supporting a variety of day-to-day accounting functions.

The Accounts Receivable Specialist will manage invoicing, payment posting and application, outstanding balances, account discrepancies, and customer account records. The role also supports transaction processing, reconciliations, financial reporting, month-end activities, vendor management, and other accounting responsibilities as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Transaction Management:

• Record all financial transactions, including purchases, sales, receipts, and payments in the accounting system.
• Monitor accounts payable and accounts receivable, ensuring accurate and timely posting of transactions.
• Process vendor invoices and properly match, batch, and code them.
• Prepare approved payments.

Reconciliations and Reporting:

• Reconcile bank statements, credit card transactions, and other financial accounts to ensure accuracy.
• Maintain accurate and up-to-date general ledger records.
• Generate financial reports, including expense reports and budget-tracking documents.

Customer and Vendor Management:

• Manage customer accounts, including invoicing, payment posting, and addressing discrepancies.
• Maintain positive relationships with vendors, ensuring proper credit application and payment management.
• Research and promptly resolve payment or billing issues.
• Provide backup support to Purchasing by assisting with vendor coordination, order verification, and documentation as needed.

Month-End and Audit Support:

• Participate in month-end close activities, including preparation of journal entries, sales tax calculations, and account reconciliations.
• Assist with budgeting and forecasting.
• Assist with preparation for audits and tax filings.

Administrative & Departmental Support:

• Maintain financial records and databases, including accurate customer and vendor information.
• Provide administrative support for finance-related projects as needed.
• Assist with purchasing-related administrative tasks during absences or periods of increased workload.
• Adhere to all company policies and uphold Classic Rock Fabrication’s Core Values.

Why Join Classic Rock Fabrication?

At Classic Rock Fabrication, we're committed to creating an exceptional experience not only for our customers, but for our employees as well.

You'll join a supportive team that values collaboration, respect, accountability, and continuous improvement. Whether you're looking to build a career in customer service, design, operations, or sales, you'll have opportunities to learn, grow, and make an impact.

What We Offer

• Competitive pay
• Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Employee Assistance Program (EAP)
• Employee Referral Program
• Professional Development and Growth Opportunities
• Hands-on Training and Career Advancement Opportunities
• Supportive, Team-Oriented Culture
• Stable, Year-Round Employment

Our goal is to ensure the experience of working with our team is as great as the product we create.

QUALIFICATIONS:

• 2–4 years of experience in accounts receivable, bookkeeping, accounting, or a related financial role.
• Previous hands-on accounts receivable experience strongly preferred.
• Experience with customer invoicing, payment application, account reconciliation, and collections.
• Familiarity with accounting systems such as QuickBooks, NetSuite, or other ERP/accounting platforms.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong understanding of fundamental accounting principles and practices.
• Ability to independently research and resolve account and payment discrepancies.
• Strong organizational skills and exceptional attention to detail.
• Strong proficiency in basic math and accounting calculations.
• Ability to interpret customer account activity and financial reports.
• Excellent verbal and written communication skills.
• Ability to communicate professionally with customers and internal team members.
• Ability to maintain confidentiality and appropriately handle sensitive financial information.
• Strong logic, critical thinking, and problem-solving abilities.