Accounts Receivable Administrator (1-Year Position)

POSITION TITLE: Accounts Receivable Administrator

REPORTS TO: Business Manager

SUMMARY: The Accounts Receivable Administrator is primarily responsible for processing all payment receipts to ensure proper allocation of revenues to the accounts. Assists in reconciling revenues to bank statements and to the accounting general ledger system.

PRIMARY RESPONSIBILITIES:

Processes all receipts (cash and checks) collected by the District for programs and activities. Reviews all payments processed through the online payment system (UniPay) to ensure proper allocation of revenues to accounts. Downloads reports to reconcile revenues to bank statements and to (MUNIS) accounting system general ledger. Verifies and processes all food service deposits (cash, checks, and online payments from School Cafe). Manages and tracks gifts, which includes private grants Generates invoices for in-district special education transportation, paper purchases, etc., and tracks billing collection. Ensures the accuracy of cash or paper check deposit collection entries. Upon notification from the Town Hall, follows up with families on returned paper checks/insufficient funds; upon notification from the Bank, and follows up with families on returned echecks/account typos Processes refunds upon confirmation of the Activity Director or Department Head, and approval by Business Manager, depending on the nature of the refunds. Provides backup for Accounts Payable Administrator if the role is absent. Supports users of the online payment system (UniPay) with any payment issues. Compiles outstanding balance list annually for students and Staff moving out of district. Coordinates collection of said fees with appropriate departments. Performs other related duties as assigned by the Superintendent of Schools and Business Manager of Schools. SKILLS AND ABILITIES:

Bachelor’s Degree in Accounting or related field is preferred. Experience in all aspects of accounts receivable, particularly in a school district, municipality, or other governmental entity is preferred. Possess a thorough knowledge of and familiarity with modern office technology, electronic equipment, and software applications and operations. Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint), Google Suite, and willing to learn new software programs as needed. Experience using MUNIS is preferred. Demonstrates strong analytical skills. High level of professionalism and the ability to maintain confidentiality. Excellent verbal and written communication skills. A high degree of organizational and time management skills. Ability to prioritize, multi-task, and handle diverse tasks. Ability to understand written procedures and understand complex, multi-step written and oral instructions. Ability to work independently and as part of a team required. Ability to take initiative, exercise sound judgment, and make decisions within the scope of his/her authority. Attend professional development as directed. Ability to relate in a positive manner with members of the public, parents, staff, and students. Support the overall school mission, vision, and policies and procedures.

QUALIFICATIONS:

Bachelor’s Degree in Accounting or related field is preferred. Such alternatives to the above qualifications as the Sutton School Committee finds appropriate and acceptable Knowledge and experience with MUNIS financial software Experience in all aspects of accounts receivable, particularly in a school district, municipality, or other governmental entity is preferred.

COMPENSATION: $45,000.00 - $50,000.00

PHYSICAL DEMANDS:

The employee must be able to remain stationary for extended periods and occasionally move throughout the school building as needed. Regular use of hands for typing, handling objects, and operating tools is required, along with sufficient grip strength for various tasks. The role involves frequent use of a computer and standard office equipment such as a calculator, copier, and printer. The employee must be able to enter data, read from screens, and review handwritten or printed materials, with or without visual aids. Clear and effective communication with students, parents, and colleagues—both in person and over the phone—is essential. Strong visual and auditory awareness is necessary to ensure student safety and provide meaningful feedback.

WORK ENVIRONMENT:

The employee will be working in a normal school environment with an acceptable level of noise. The employee interacts with students, parents, and other staff members. The employee is directly responsible for the safety, well-being, and work output of students. While the majority of the workday is spent inside, the employee must spend time outdoors for fire drills and/or special activities.

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.