Accounts Payable Clerk

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

 Black Diamond Group’s Finance department has a full-time position for an Accounts Payable Clerk at our Head Office in downtown Calgary, AB.

This role is hybrid - in-office with 20% flexibility to work from home.

Reporting to the Assistant Controller, the Accounts Payable Clerk will be responsible for preparation, processing and reporting of monthly and quarterly invoices.  This position will manage a specified vendor listing and resolve vendor issues, reconcile vendor accounts and perform back-up duties for the supervisor as needed.  There will be opportunities for process improvement and interaction with other members of the finance team and those in the operational divisions.

The ideal candidate will be a detail-oriented and proactive Accounts Payable professional who thrives in a fast-paced environment, demonstrates exceptional accuracy in high-volume invoice processing and reconciliations, builds strong relationships with vendors and internal stakeholders, and continuously seeks opportunities to improve processes and efficiencies.

Responsibilities

• Ensure all invoices have been processed in a timely manner
• Ensure appropriate approval and supporting documentation exists for all invoices and cheque requests
• Processing invoices using three-way match
• Participate in the weekly cheque runs and /or emergency cheques runs.
• Perform vendor reconciliations
• Respond to vendor inquiries, maintain good relations and solve problems
• Respond to business unit inquiries and maintain good inter –company relations

• Prepare AP info for EFT Payments
• Process employee expense reports including journal entry upload to SAP
• Cancels/voids AP cheques when required
• Monitor Vendor Accounts to ensure payments are up to date
• Requests new vendor setup
• Ensure all Intercompany Invoices are entered monthly
• Reconcile the AP Subledger with the GL
• Reconcile payment run with the bank
• Provide payment run information to the planning group
• Other duties as required

Qualifications

• Diploma or certificate in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum 1-2 years of accounts payable or general accounting experience.
• Experience processing high-volume invoices and performing three-way matching.
• Experience with ERP systems; NETSUITE experience is strongly preferred.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience with EFT payments, vendor reconciliations, and expense report processing.
• Strong understanding of accounts payable processes, internal controls, and accounting principles.
• Ability to work in a fast-paced environment while managing multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.

Skills & Competencies

• Excellent organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Ability to investigate and resolve invoice discrepancies and vendor issues.
• Effective verbal and written communication skills.
• Strong customer service orientation when dealing with vendors and internal stakeholders.
• Ability to maintain confidentiality and handle sensitive financial information.
• Self-motivated with the ability to work independently and as part of a team.
• Demonstrated ability to build positive working relationships across departments.
• Continuous improvement mindset with an interest in identifying efficiencies and process enhancements.
• High degree of accuracy, accountability, and attention to detail.

Preferred Qualifications

• Experience working in a multi-entity or multi-division organization.
• Knowledge of intercompany accounting transactions and reconciliations.
• Experience reconciling AP subledgers to the general ledger.
• Previous experience supporting month-end close activities.
• Exposure to automated invoice processing and workflow approval systems.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group