Accounts Payable Clerk

PT Clerk-Accounts Payable

Midland College | Midland, Texas 

Job Summary

The PT Clerk-Accounts Payable provides clerical and administrative support to the Accounts Payable department. Responsibilities include data entry, document imaging, filing, answering phones, and assisting with basic invoice processing tasks in accordance with College policies and procedures. This position supports the timely and accurate flow of information within the Accounts Payable office and provides customer service to vendors and campus departments. 

ABOUT MIDLAND COLLEGE 

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region. 

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better. 

Three Core Values define our culture

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset. 

STUDENTS – Student success is at the center of every decision we make. 

ACT – We take ownership, move with purpose, and deliver meaningful results. 

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace. 

What You Can Expect at Midland College

• A leadership team committed to action, collaboration, and continuous improvement
• A Board of Trustees that values stewardship, innovation, and long-term vision
• A community that believes deeply in the power of education to create opportunities
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team. 

ESSENTIAL FUNCTIONS

• Perform data entry for accounts payable transactions in the ERP system
• Scan and index invoices, purchase orders, check copies, and other documents into the imaging system
• File accounts payable documents and maintain organized, accurate filing systems (physical and electronic)
• Assist with opening, date-stamping, and distributing daily AP mail
• Answer department phone lines and route calls or messages appropriately
• Perform basic invoice review for completeness before forwarding to Accounts Payable Specialists
• Assist with matching invoices, purchase orders, receiving documents, and payment authorizations
• Retrieve files and documentation as needed for audits, staff requests, or vendor inquiries
• Assist with preparing check run materials, including envelope stuffing and sorting held checks
• Maintain office supply inventory for the Accounts Payable area
• Assist with photocopying, shredding, and general office tasks as needed
• Provide customer service to vendors and campus departments regarding basic AP questions
• Perform other duties as assigned

Required Qualifications:

• High school diploma or GED
• Basic knowledge of office practices and procedures
• Proficiency with computers, including Microsoft Office applications
• Accurate data entry and 10-key skills
• Strong attention to detail and organizational skills
• Ability to communicate effectively and provide excellent customer service
• Ability to work independently and follow established procedures

Preferred Qualifications:

• Experience in an office, accounting, or accounts payable environment
• Experience with document imaging systems
• Experience with an ERP system (e.g., Jenzabar)

WORK ENVIRONMENT

Typical office 

• Business Hours 
• M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m. Summer M-Th 7:30 a.m. – 5:30 pm 
• Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)  
• Occasional travel (less than 10%) 

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• Must be able to sit or stand for long periods of time
• The person in this position needs to occasionally move to other locations on campus
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus
• Frequently moves equipment or paperwork weighing up to 20 pounds
• Duties indoors and some outdoors
• Office environment

Salary Range $12.00/hour

BENEFITS

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.  

• medical, prescription, dental, and vision plans, FSA 
• retirement savings programs 
• tuition remission for employees 
• generous paid time off including winter break  

To learn more go to: Midland College Benefits  *eligibility may vary based on job classification 

SECURITY SENSITIVITY 

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation. 

Special Instructions to Applicants  

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.