Accounts Payable Clerk

At Bristol Health, we begin each day caring today for your tomorrow.  We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients, residents and families.  We are committed to provide compassionate, quality care at all times and to uphold our values of Communication, Accountability, Respect and Empathy (C.A.R.E.).   We are Magnet ® and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic.  Use your expertise, compassion, and kindness to transform the patient experience.  Make a difference.  Make Bristol Health your choice.  

Job Summary:

Performs various calculating, coding, data entry, filing, copying and other clerical duties to process invoices for payment and posting.  Traces back and resolves discrepancies, corrects errors, etc.  Uses decision making ability to select invoices for check run.

Essential Job Descriptions:

Produces accurate check run on timely basis.

• Gathers appropriate information from invoices and then enters into computer system.

• Checks mail for last minute items to be included in check run.

• Select print and edit proof list.

• Create BAR batch for submission in a check run.

• Creates manual checks accurately as needed.

• Maintains paid bills files.

Processes receiving documents and purchase orders.

• Matches the invoice sent to the A/P office to the purchase order or debit memo and receiving document.

• Checks, analyzes, and resolves discrepancies regarding items, prices, substitutions etc.

• Assists in proper coding of account numbers for cost centers.

• Accurately enters invoices into computer system.

• Accurately files invoices into the open invoice system.

• Accurately posts reallocation adjustments authorized by individual department heads.

• Creates daily EDI batches.

• Closes day and month according to set timelines and procedures.

• Incurs minimal errors in daily work.

Handles incoming mail

• Opens and distributes mail daily.
• Redirects mail that has come to A/P area accidentally.
• Appropriate mail is copied and sent to Department Heads for approvals using the AP approval process

Demonstrates dependability

• Follows directions.

• Completes assigned tasks within time frame.

• Demonstrates punctuality.

• Follows the standards for acceptable attendance.

• Keeps personal phone calls to a minimum.

Performs other duties as required

• Handles incoming phone calls and email inquiries appropriately with a high level of customer service.

• Reconcile vendor statements based on department requirements

• Bring unusual situations/circumstances to Supervisor's attention on a timely basis.

• Assists in preparation of various internal and outside reports, such as monthly accruals, IRS reports, WIC reports, Capital Assets etc.

• Keeps up to date with hospital mandatories.

Qualifications

Educational / Minimum Requirements:

High School graduate

State/Federal Mandated Licensure or Certification Requirements:

None

Bristol Hospital Mandated Educational Requirements:

General orientation at time of hire. Fire/Safety/Infection Control annually. Other programs as mandated by Hospital. 

Special Requirements:

Knowledge of CRT/PC use.

Physical Requirements:

Must maintain daily flexibility including but not limited to sitting and standing.  Requires continual use of computer screen access and data input requiring dexterity and movement.

Work Environment:

Normal office conditions.

Cognitive Requirements:

Must be able to think independently, analyze information, execute written and oral instructions, follow directions, speak, write and understand English and have good mathematical aptitude.  Ability to stay focused and organized in a production atmosphere.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.