Accounts Payable Clerk

Central Co-op is looking for a detail-oriented Accounts Payable Clerk to join our Finance team. Reporting to the Accounting Manager and Finance Director, you'll play an important role in keeping our financial operations running smoothly — processing invoices, maintaining vendor relationships, and supporting the day-to-day work of the accounting department. This is a great opportunity for someone who takes pride in accuracy, thrives in a structured environment, and wants to contribute to a values-driven cooperative.

Central Co-op is a progressive, dynamic workplace devoted to supporting small vendors, local farmers, and transformative community impact. We are a natural foods grocery cooperative with two stores and over 12,000 members. Central Co-op offers competitive wages and medical benefits, generous paid time off, a 4% employer matching 401k, and an everyday discount on groceries. 

This is a part-time (24 hr/wk) position, with weekly 8-hour shifts on Monday, Tuesday, and Friday. 

Position Responsibilities: 

• Receive, verify, and process invoices, ensuring proper documentation and authorization before payment
• Review transactions for compliance with financial policies and procedures
• Prepare accounting batches through invoice data entry and generate supporting backup reports
• Print, prepare, obtain signatures for, and mail accounts payable checks
• Maintain accurate records of invoices and payments issued
• Cross train on daily cash receipts processing
• Maintain and update vendor accounts as needed
• Coordinate with Co-op departments to ensure timely invoice receipt and processing
• Respond to vendor inquiries and facilitate cross-departmental communication
• Provide confidential clerical support, including filing and maintaining electronic and physical records
• Process store-wide mail and coupons in accordance with company procedures
• Uphold document retention standards and participate in scheduled document shredding
• Assist other departments and perform additional duties as needed

Position Qualifications

Required:

• High school diploma or GED
• Strong attention to detail and organizational skills, with a focus on accuracy, consistency, and compliance
• Solid arithmetic ability and 10-key proficiency
• Clear written and verbal communication skills
• Comfort with MS Office 365 (Excel, Word, and Outlook)
• Ability to identify and resolve discrepancies in a timely manner

Preferred:

• Experience with Sage 100 or other accounting software
• Intermediate Excel proficiency
• Prior administrative or accounting support experience

Physical Requirements

• This role is primarily desk-based. Regular activities include typing, sitting, reaching, bending, and occasional stair climbing. Some standing, walking, and light lifting are required on occasion.