Accounts Payable Clerk

Job Description

We are assisting an ASE Member looking for a detail-oriented Accounts Payable Clerk to support the financial operations of their dealership. This role plays a key part in maintaining accurate financial records, ensuring timely payments, and supporting month-end and audit processes. You will work closely with the Controller and finance team to ensure compliance with company policies and accounting best practices.

Key Responsibilities

• Process vendor invoices accurately and in a timely manner
• Review invoices for proper approvals, coding, and supporting documentation
• Prepare and process weekly check runs, ACH payments, and other disbursements
• Reconcile vendor statements and resolve discrepancies or payment issues
• Maintain organized and accurate accounts payable files and records
• Communicate with vendors regarding payment status and account inquiries
• Assist with month-end close, including reconciliations and accruals
• Accurately enter financial data into the accounting system
• Maintain and update financial spreadsheets and documentation
• Ensure compliance with company policies, procedures, and internal controls
• Assist with audits and compliance reviews
• Process employee expense reports and reimbursements
• Support general administrative and clerical functions within the finance department
• Assist with truck sales transactions and validate sales commissions (as assigned)
• Maintain accurate sales logs and documentation in accordance with retention policies
• Respond to internal and external inquiries related to accounts payable

Qualifications

• Associate’s degree in Accounting, Finance, or related field preferred
• 1–2 years of accounting or finance experience (internships welcome)
• Prior experience in the trucking industry preferred
• High volume invoice processing
• Basic understanding of accounting principles
• Experience with accounting software systems
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, etc.)
• Strong attention to detail and organizational skills
• Analytical mindset with problem-solving ability
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines

Schedule Requirements

• Must be available to work 9:30 AM – 6:00 PM Monday-Friday
• Must be available for a rotating Saturday shift (7:00 AM – 1:00 PM)