Accounts Payable & Billing Specialist
The Odyssey Preparatory Academy • Buckeye, Arizona • Full Time • $45,000–$45,000 / year
Posted on Tue, Oct 13, 2026
JOB SUMMARY:The Odyssey Preparatory Academy is seeking a Payroll and Accounts Payable Specialist to facilitate two current part-time positions into one, well-rounded, vital addition to our team. Our ideal candidate will have strong customer service skills, be collaborative, inquisitive, a problem solver, and be a positive addition.
JOB RESPONSIBILITIES:Payroll Specialist:
- Responsible for full-cycle processing (bi-weekly) utilizing ADP Payroll.
- Examine payroll data reports and review the downloaded information for completeness.
- Excellent communication skills to interact and effectively exchange critical data with HR personnel.
- Collect and maintain payroll data such as garnishments, PTO, and benefit deductions.
- Reconcile monthly Balance Sheet liability and Income Statement payroll expense tax accounts.
- Reconcile quarterly 941 and annual 940 against ADP data.
- Process annual W2 and W3.
- Assist with quarterly and year-end processes.
- Participate in system upgrades and assist with any testing required.
- Compile internal management reports from payroll system software as requested.
- Perform other payroll related duties or projects as assigned.
- Actively answer questions and follow up on details regarding employee changes and standings with our HR team.
- Provide support to HR department regarding ADP employee files and related documents.
- Effectively use open communication skills to interact and exchange critical data with HR personnel.
- Use professional communication skills to email and speak to employees regarding pay questions.
- Periodically evaluate the job procedures at a high level to maintain the workflow/process in the most efficient and effective way possible.
- Maintain confidential communication with staff and community members regarding sensitive information.
Accounts Payable Specialist:
- Execute full-cycle accounts payable process, enter vendor invoices, expense reports, check requests, and other accounts payable transactions into the accounts payable application in a timely manner.
- Process weekly disbursements (checks and ACH).
- Match documents for payment, and ensure correct general ledger coding.
- Utilize excellent customer service skills to communicate effectively with company personnel and/or vendors regarding payment approval, to research and resolve questions, discrepancies and issues.
- Manage vendor W9 data.
- Prepare, review and send 1099M and 1099NEC annually.
- Reconcile vendor statements, research, and resolve issues with vendors.
- Receive, stamp, sort and prioritize incoming accounts payable mail on a daily basis.
- Prepare checks and remittance documentation for mailing and distribution.
- Maintain and create documentation files for payable activities.
- Facilitate internal and external audits as needed.
- Sort, log, scan, and file invoices, checks, and other documents.
- Complete special projects on an as-needed basis.
- Knowledge of month-end accrual process.
- Experience with QuickBooks Online accounting software and Bill.com (preferred but not required).
General Knowledge of:
- Accounts Payable (3-way match).
- Accounts Payable month-end accruals.
- General Ledger accounts (general understanding of expense coding).
Knowledge/Skill Set:
- ADP (required) 1 – 2 years.
- Excel (intermediate level).
- General Leger accounts (general understanding on expense coding).
- Open to learn new skills.
- Attention to detail.
- Enthusiastic attitude.
- Maintain confidential communication.
- Knowledge of payroll laws and regulations.
- Excel - intermediate knowledge (pivot tables, v-lookup, preferred but not required).
- Ability to work unsupervised.
- Critical thinking skills.
- Open to learning new skills.
- Can do/enthusiastic attitude.
Job Information/Benefits:
- Associates, Bachelors or equivalent job experience.
- Flexible remote/in person split outside of payroll dates.
- Health insurance, 10 days sick/pto.
- Year-round schedule.
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What the data says about this job
- Advertised pay for Billing Specialist: a median of $50,002 across 2,584 priced postings. This posting advertises $45,000 to $45,000, 10% below that median. Explore the market
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