Accounts Payable & Billing Specialist

Firm Description

Integrus Architecture is a Pacific Northwest design practice offering architectural, structural engineering, experiential design, and interior design with offices in Spokane, Seattle, and Portland. With nearly 75 years’ experience, we are passionate about shaping the relational spaces that bring society together through public works architecture.

At Integrus we create environments that support the best of human aspiration, potential, and goodwill. We focus our efforts around our three pillars: Supporting Architectures of Care and Belonging, Shaping Spaces of Community and Resilience, and Sustaining Environments through Stewardship and Innovation.

Known for our collaborative approach and community focus, we take great care in working closely with clients, stakeholders, consultants, and each other to ensure that each project meets the unique needs and aspirations of the people it serves.

Position Overview

Integrus is seeking a detail-oriented, organized, and experienced Accounts Payable & Billing Specialist to join our Finance team. This position plays an important role in supporting the firm's financial operations, with primary responsibilities in project billing, accounts payable, and financial reporting.

Working collaboratively with the Director of Finance, Principals, Project Managers, Human Resources, and design professionals, this individual will help ensure accurate and timely financial transactions while supporting the financial performance of our projects and the firm.

The ideal candidate is a proactive problem-solver who demonstrates strong attention to detail, takes ownership of their responsibilities, and thrives in a collaborative, project-focused environment.

Key Responsibilities

Project Billing & Accounts Receivable

• Monitor project time and expenses, identify discrepancies, and collaborate with Principals to ensure accurate project financial information.
• Coordinate with Principals to prepare and process accurate, timely monthly client billings.
• Maintain project-specific accounts receivable billing worksheets, ensuring alignment with project budgets and client agreements.
• Review consultant invoices against consultant agreements, identifying and communicating discrepancies as needed.
• Perform monthly billing closeout procedures and prepare and file applicable excise tax returns.
• Maintain project financial projections and assist Principals with monitoring project budgets, revenue, and financial performance.

Accounts Payable & Expense Management

• Review, verify, code, and enter vendor invoices accurately and in a timely manner.
• Import and post employee time records, ensuring accuracy and completeness.
• Review, approve, and import employee expense reports in accordance with company policies.
• Prepare, process, and print scheduled check runs, ensuring timely and accurate vendor payments.
• Reconcile company credit card transactions, investigate discrepancies, and maintain accurate supporting documentation.

Financial Operations & Reporting

• Prepare and maintain financial information and supporting documentation in accordance with Generally Accepted Accounting Principles (GAAP).
• Support monthly financial close activities, including account reconciliation and verification of financial transactions.
• Collaborate with the Director of Finance to maintain accurate financial records and support efficient accounting processes.
• Identify opportunities to improve financial workflows, reporting accuracy, and overall operational efficiency.
• Perform other duties as assigned to support the Finance team and firm operations.

Qualifications & Experience

• Previous experience in accounts payable, accounts receivable, project billing, or a similar accounting role.
• Experience working in a professional services environment, preferably architecture, engineering, or a related industry.
• Understanding of project-based accounting, billing processes, and financial reporting.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency with Microsoft Excel and accounting or financial management software.
• Strong organizational skills with the ability to manage multiple priorities and meet recurring deadlines.
• Excellent attention to detail, accuracy, and problem-solving abilities.
• Strong written and verbal communication skills, with the ability to collaborate effectively across departments.
• Ability to work independently, exercise sound judgment, and maintain confidentiality when handling financial information.

Preferred Qualifications

• Experience with Deltek or similar project-based financial management software.
• Familiarity with consultant agreements, project budgets, and professional services billing practices.
• Experience supporting monthly financial close processes and account reconciliations.

What We're Looking For

We are looking for someone who takes pride in producing accurate work, communicates proactively, and enjoys being part of a collaborative team. The successful candidate will be comfortable managing day-to-day accounting responsibilities independently while partnering with project leadership to support the financial success of the firm.

Travel and Out of Office

This is a full-time, office-based position located in our Spokane office. Minimal to no travel is expected as part of this role.

Salary Range

This position offers $75,000 - $85,000 per year with a midpoint at $80,000. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience and market.

Benefits

• 100% Employer paid insurance for staff, including medical, dental, vision, life, and disability.
• 3 weeks’ vacation
• Sick leave
• 8 paid holidays
• 3 Personal “flex holidays”
• FSA plan for medical, dependent care and transportation costs.
• HSA employer contributions
• 401k retirement plan & match
• Professional licensing and certification support

This position is in office 4 days week, with the ability to work remotely one day per week.

JEDI Practice at Integrus

We view all aspects of our Practice through a JEDI lens, and we seek to make a positive impact by applying that lens in everything we do, in our culture, in our design, and in our communities. Our JEDI plan is available upon request.

Sustainability and Environmental Stewardship at Integrus

Integrus is committed to being a part of the solution to decarbonization. We are signatory to the AIA 2030 Commitment and are dedicated to prioritizing human health and well-being in all of our work. We honor the integrity of place and value solutions that serve human needs and regenerate the health of our natural systems. For more information, our Sustainability Action Plan is available upon request.

How to Apply
Ready to bring your talents to our team? Click the link below to begin the application process. You will be prompted to upload the following materials:

• Cover Letter: Share your interest in the position and how your skills align with the role.
• Resume: Highlight your educational background and relevant experiences.

We’re excited to review your application and learn more about you!

Equal Employment Opportunity
Integrus is an equal opportunity employer and is committed to creating an inclusive workplace. We do not discriminate against employees or job applicants based on race, color, religion, sex, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit-based factors, or any other status protected by applicable law.

These protections apply to all employment decisions, including recruitment, hiring, promotions, compensation, training, and professional development. Integrus also provides reasonable accommodations to employees and applicants for disabilities; pregnancy, childbirth, or related medical conditions; and sincerely held religious beliefs, observances, and practices, in accordance with applicable law.