Accounting Generalist / Accounts Payable

Since 1947, The Colony Palm Beach has been the center of Palm Beach social life hosting-- U.S. Presidents, European Royalty and welcoming travelers from around the world. Be part of a historic, luxury boutique hotel exhibiting polished charm and ambiance only steps away from world-famous shopping and dining on Worth Avenue and the crystal blue waters of the Atlantic Ocean.

For more information visit http://thecolonypalmbeach.com

The Colony Palm Beach is an Equal Opportunity Employer and a Drug Free Work Place.

JOB OVERVIEW:

The Accounting Generalist / Accounts Payable is responsible for the accurate, timely, and efficient processing of accounts payable transactions for multiple properties within the organization. This position ensures vendor payments are processed in accordance with company policies, maintains strong internal controls, and supports the Finance Department through exceptional organization, attention to detail, and a commitment to continuous improvement.

This role requires an individual who thrives in a fast-paced environment, embraces technology, maintains strict confidentiality, and consistently demonstrates professionalism while supporting operational excellence across the organization.

ESSENTIALS JOB FUNCTIONS:

Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders, receiving documentation, and approvals.
• Prepare and process electronic payments, ACH, wire transfers, and checks.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records, including W-9s, banking information, and required documentation.
• Respond promptly to vendor inquiries while maintaining positive vendor relationships.
• Assist with month-end closing activities, including accruals and account reconciliations related to Accounts Payable.
• Ensure compliance with company purchasing and payment policies.

Multi-Property Accounting Support

• Process invoices and payments for multiple operating entities and locations.
• Maintain consistency of procedures across all assigned properties.
• Assist property management teams with Accounts Payable questions and support.
• Coordinate with accounting personnel at each property to ensure timely processing.

Contract Administration

• Maintain organized records of all service agreements and vendor contracts.
• Monitor agreement expiration dates and communicate renewal requirements.
• Ensure contracts are properly documented and accessible for management review.

Permits and Licenses

• Maintain a comprehensive schedule of all operational permits and licenses.
• Monitor renewal deadlines and coordinate timely renewals.
• Maintain organized records of all regulatory documentation.

Systems & Process Expertise

• Become the department expert on all Accounts Payable software and related financial systems.
• Assist with troubleshooting system issues and provide guidance to coworkers.
• Participate in system upgrades, implementations, and testing.
• Recommend improvements that enhance efficiency, internal controls, and automation.

Process Improvement

• Continuously evaluate existing procedures and identify opportunities for improvement.
• Recommend solutions that improve efficiency across the department and company.
• Support implementation of new technologies and best practices.

Team Support

• Provide assistance to coworkers during high-volume periods or departmental needs.
• Cross-train within the Accounting Department to provide operational flexibility.
• Support special projects and other accounting functions as assigned.

QUALIFICATIONS:

Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• Minimum 1–2 years of Accounts Payable experience preferred.
• Hospitality experience is highly desirable.
• Experience working with Accounts Payable automation systems preferred.

Knowledge, Skills & Abilities

The successful candidate will demonstrate:

Technical Skills

• Strong understanding of Accounts Payable principles and internal controls.
• Working knowledge in Microsoft Excel and Microsoft Office.
• Ability to quickly learn and master new accounting software and technologies.
• Strong organizational and documentation skills.

Professional Competencies

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple deadlines in a fast-paced, high-volume environment.
• Ability to act with urgency while maintaining accuracy.
• Results-oriented mindset with strong accountability.
• Excellent analytical and problem-solving skills.
• Ability to maintain strict confidentiality with financial and personnel information.
• Professional, respectful, and service-oriented attitude.
• Strong interpersonal and communication skills.
• Ability to build positive working relationships with vendors, coworkers, and management.
• Self-motivated with a willingness to continuously learn and grow professionally.
• Adaptability to changing priorities, procedures, and technology.
• Demonstrated initiative in identifying opportunities to improve departmental and company-wide processes.
• Ability to work independently while contributing effectively as part of a team.

Work Environment

• Fast-paced, deadline-driven accounting environment.
• Requires the ability to manage high transaction volumes while maintaining accuracy.
• Frequent interaction with vendors, department managers, and accounting personnel across multiple properties.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Ability to occasionally lift up to 20 pounds.
• Ability to communicate effectively in person, by telephone, and electronically.

Additional Responsibilities

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, assign, or remove duties as business needs evolve, provided such changes remain in compliance with applicable federal, state, and local laws.