Accounting Assistant

Job Title: Accounting Assistant

Reports To: ExecutiveDirector of Business Affairs

Evaluation: Annual evaluation will be performed by Supervisor

FLSA Status: _______Exempt ___X____Non Exempt

Status: ___X___Full Time _______Part Time

___X___Hourly _______Salary

Compensation: $26.15 - $34.68

Days: 260

Start Date: As soon as possible upon hire

Benefits: Benefits associated with this role include paid leaves, including sick, personal, and vacation. Single or family insurance plans with company contributions offered for medical, dental, and vision insurance. Position is also IPERS eligible.

Position Overview: 

The North Polk Community School District is seeking a detail-oriented and collaborative Accounting Assistant to join our Business Office. In this role, you will play a critical part in maintaining financial integrity by managing accounts payable, processing purchase requisitions, and supporting day-to-day district accounting operations. This includes maintaining an electronic requisition system ensuring that payments and expenditures are monitored and processed in an efficient, effective and accurate manner, within established timelines.

Essential Functions:

Attendance at work

Proficiency with Microsoft Office, Google Suite, and District Accounting System

Ability to provide high levels of customer service and collaboration with all parties

Ability to work independently and meet deadlines

Ability to maintain confidentiality

Performance Responsibilities:

1. Match invoices received by the district to purchase orders entered by employees.
2. Enter, reconcile and verify accounts payable data entry.
3. Write accounts payable checks for student activity, management, nutrition, PPEL, SAVE, and general fund expenditures.
4. Handle all inquiries related to invoices/payments, answer calls and emails and collaborate with relevant district contacts as necessary.
5. Determine which bills need to be paid as board bills and pay them in a timely manner, prepare listing of bills reports for board approval.
6. Be an administrator for school credit cards (p-cards), including check out and timely payment.
7. Provide training to applicable staff on district procurement procedures.
8. Prepare forms 1099 NEC & MISC annually for expenses from the district funds.
9. Assist with monthly financial reports and fiscal year-end reporting.
10. Set up new supplier accounts and amend existing details as necessary.
11. Provide daily customer service to staff.
12. Provide back up coverage of district office phone lines and front desk, as needed.
13. Assumes such other duties and responsibilities as assigned.

Specifications/Qualifications:

1. High School Diploma, two or four year degree preferred

1. Experience in accounts payable processing preferred
2. Computer skills (Google, Excel, Word, Office)
3. Expertise in database structures, preferably Software Unlimited
4. Strong problem solving, interpersonal, organizational and communication skills
5. High attention to detail
6. Excellent customer service skills
7. Technology operation (copier, fax, printers, etc)

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

Any employee not covered by a negotiated contract agreement is an "at-will" employee. Either the school district or the employee can terminate the employment relationship at will, with or without cause, so long as there is no violation of applicable federal or state law. The school district can define the number of days notice required of a terminating employee.

EOE