Accounting Assistant - Part-Time

Position Title: Accounting Assistant – Part-Time

Status: Part-Time, Non-Exempt

Department: Finance

Supervisor’s Title: Senior Director of Accounting and Human Resources

Work Schedule: less than 30 hours per week during operating hours of Monday – Friday 8:00AM – 5:00PM

JOB PURPOSE AND FUNCTION

Under the general supervision of the Senior Director of Accounting and Human Resources, the Accounting Assistant will assist with core functions and daily processes of the Finance Department in support of the mission of the 12th Man Foundation. The ideal candidate for this role will be highly organized and detail-oriented with an ability to multitask and adjust to shifting priorities in a fast-paced environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Execute accounts payable processes:
  • Assemble, review and verify invoices and check requests
  • Post payable transactions in accounting system
  • Prepare and perform check runs
  • Ensure timely payment of vendor invoices
  • Maintain control of check issuance and check registers
  • File and scan electronic copies of supporting documentation
  • Provide supporting documentation for audit
• Perform daily financial transactions, including the recording of cash receipts, group ticket sales transactions, and contribution distributions
• Perform daily credit card reconciliations
• Assist the Senior Director of Accounting and Human Resources with the annual budget process, including preparation, entry, and quarterly review of actuals to budget for all departments
• Collect W-9’s from new vendors and process them through our systems
• Support monthly execution of expense reports for all staff
• Reconcile expense transactions on a monthly basis ensuring all credit card expenses have been accounted for
• Assist with the reconciliation of financial discrepancies in clearing accounts by collecting and analyzing account information
• Support monthly financial report runs and data analysis
• Provide administrative support and execute special projects as needed

Qualifications

• Bachelor’s Degree or pursuit of bachelor’s degree in business, accounting, finance, or related discipline
• Satisfactory completion of introductory accounting courses and a basic understanding of accounting and financial principles
• Proficient in all applications of Microsoft Office, especially Microsoft Excel
• Knowledge of Fund Accounting is preferred
• Ability to commit to a structured weekly schedule

REQUIRED COMPETENCIES

• Accurate - High level of efficiency, accuracy, and responsibility
• Adaptability - the ability to adapt to work-related changes
• Communication, Oral - the ability to communicate effectively with others using the spoken word
• Communication, Written - the ability to communicate in writing clearly and concisely
• Customer Oriented- the ability to take care of the customers’ needs while following company procedures
• Detail Oriented - the ability to pay attention to the minute details of a project or task
• Motivated - Motivation and strong desire to take on new challenges
• Organized- possessing the trait of being organized or following a systematic method of performing a task
• Problem Solving - the ability to find a solution for or to deal proactively with work-related problems
• Tactful - the ability to show consideration for and maintain good relationships with others
• Teamwork- Willingness to support coworkers and do whatever needs to be done to complete projects and tasks as an organization

PHYSICAL DEMANDS

N (Not applicable), O (Occasionally), F (Frequently), C (Constantly)

WORK ENVIRONMENT

Typical office environment; event locations vary, including locations outdoors, exposed to loud noises and various weather conditions

This job description is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The Foundation reserves the right to change this job description and/or assign additional tasks for the employee to perform. The 12th Man Foundation is an equal opportunity employer.