Part-Time Accounts Payable / Accounting Assistant

We are seeking a detail-oriented and dependable Part-Time Accounts Payable / Accounting Assistant to support the accounting team for a portfolio of 33 hotel properties. This position is responsible for processing accounts payable transactions, maintaining accurate financial records, assisting with month-end accounting activities, and providing administrative support to ensure timely and accurate financial reporting.

Schedule

• Part-time (20–30 hours per week; flexible schedule may be available)

Key Responsibilities

• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documentation.
• Verify coding and obtain appropriate approvals before payment.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized electronic and paper accounts payable files.
• Communicate professionally with vendors and hotel management regarding payment inquiries.
• Assist with credit card reconciliations and expense reporting.
• Support month-end closing by preparing journal entries, account reconciliations, and other accounting schedules.
• Assist with bank reconciliations and general ledger maintenance.
• Maintain accurate records for multiple hotel entities and ensure compliance with company policies.
• Assist with audits and provide requested documentation.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of accounts payable or general accounting experience.
• Multi-entity or hospitality accounting experience is preferred.
• Strong knowledge of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with accounting software (hospitality accounting systems such as M3, ProfitSword, or similar is a plus).
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Ability to maintain confidentiality of financial information.

Preferred Skills

• Experience working with multiple locations or entities.
• Hospitality industry experience.
• Ability to work independently while collaborating effectively with the accounting team.
• Strong analytical and reconciliation skills.

What We Offer

• Flexible part-time schedule.
• Collaborative and supportive work environment.
• Opportunity to gain experience in multi-property hospitality accounting.
• Competitive hourly compensation based on experience.

Qualifications & skills

• Ability to work in a team-oriented environment.
• Ability to work independently in a time-sensitive environment.

• Ability to develop and maintain cooperative working relationships.

• Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines.
• Strong analytical skills and attention to detail.
• Proficient in Windows, Excel, and Word software applications
• Strong computer skills and ability to learn new computer applications.
• General knowledge of accounting principles.
• Hospitality and hotel specific experience preferred.
• Minimum of 2 years of experience