Next Generation Management & Accounting Services

Accounting Assistant

Next Generation Management & Accounting Services is a professional property management and accounting company specializing in condominium and homeowners association (HOA) management throughout South Florida.

As our company continues to grow, we are seeking a motivated and detail-oriented Accounting Assistant to join our team. This opportunity is ideal for an organized, dependable, and tech-savvy professional who learns quickly, communicates effectively, and is interested in developing a career in accounting and community association management.

This position will initially be offered as a three-month temporary assignment. At the conclusion of the three-month period, the candidate may be considered for a permanent full-time position based on job performance, attendance, dependability, successful completion of training, and company needs.

The ideal candidate will bring a positive attitude, strong customer service skills, and the ability to work effectively in a fast-paced environment. Comprehensive training will be provided on company systems, procedures, software platforms, and industry-specific processes.

Position Details

• Position: Accounting Assistant
• Location: Wellington, FL 33414
• Pay Rate: $26.00 per hour
• Schedule: Monday – Friday | 40 hours per week
• Employment Type: Full-Time (Initial 3-Month Temporary Assignment)

Key Responsibilities

Accounts Receivable & Homeowner Services

• Assist homeowners with account balance inquiries and review account ledger histories.
• Process homeowner ledger adjustments after receiving required approvals.
• Answer and respond promptly to incoming phone calls, voicemails, and emails.
• Assist homeowners with general questions, concerns, and service requests.
• Guide homeowners through the CINC Homeowner Portal and Mobile App, including registration and navigation support.
• Maintain and update homeowner account and contact information.
• Provide information regarding assessment payment options.
• Assist homeowners with accessing community documents, submitting requests, and utilizing online services.
• Deposit homeowner payments and miscellaneous income within established company timeframes.
• Generate payment coupons and account information for new homeowners.
• Document homeowner correspondence and account activity in CINC.
• Review and process receivable transfers, including security deposits, rental deposits, and other applicable balances.
• Generate and review reports to verify accurate posting of payments, credits, transfers, and adjustments.
• Review aging reports and assist with collection procedures.
• Collaborate with Property Managers and Accounting staff to resolve billing discrepancies and account concerns.
• Maintain accurate accounts receivable records.
• Identify opportunities to improve efficiency and accuracy within accounting processes.

Accounts Payable

• Review, verify, code, and process vendor invoices.
• Prepare payments by check, ACH, or bank draft.
• Reconcile vendor statements and assist with resolving invoice or payment discrepancies.
• Maintain accurate and organized accounts payable records.
• Assist with monthly closing procedures.
• Code and verify Association expenditures according to approved budgets.
• Communicate with vendors and internal departments regarding payments and invoice issues.
• Assist with reconciliations, reporting, filing, and data entry.
• Support additional accounting and administrative responsibilities as assigned.

Qualifications

Education & Experience

• 3–5 years of experience in accounting, accounts receivable, accounts payable, collections, customer service, administrative support, or a related field preferred.
• Recent graduates with relevant education, internship experience, or strong transferable skills are encouraged to apply.
• Experience with CINC or community association management software is a plus but not required.

Skills & Abilities

• Understanding of accounting principles and financial recordkeeping.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to learn new software and technology platforms quickly.
• Strong analytical, problem-solving, and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive financial information.
• Professional and courteous when interacting with homeowners, vendors, managers, and team members.

Training & Work Location

The selected candidate will complete initial training at our Corporate Office in Sunrise, Florida 33325 before transitioning to the onsite office in Wellington, Florida.

Because the position is based onsite in Wellington, candidates who reside in or near the Wellington area are preferred.

Benefits 

• Medical, Dental, and Vision Insurance after 60 days
• 40 hours of Sick PTO after the 90-day probationary period
• 40 hours of Vacation PTO after one year
• 7 Paid Federal Holidays

What We Offer

• Hands-on training and ongoing professional development
• Exposure to both accounts receivable and accounts payable functions
• Experience in accounting, property management, customer service, and community association operations
• A collaborative and supportive team environment
• Opportunities for growth and advancement within the company