Admin Specialist - Accounting Assistant

Position Title: Accounting Assistant 

Department: Accounting 

Status: Part-Time Monday-Friday

Exempt Status:  Non-Exempt 

Supervisor:  Business Office Director 

Job Overview

We are seeking a detail-oriented Accounting Assistant to join our finance team. The ideal candidate will be responsible for supporting the accounting and financial functions of the organization. This is an excellent opportunity for someone with a passion for accounting to grow their skills and contribute to our financial success.

Responsibilities

· Senior Living Experience is required

· Review all invoices and check requests appropriate documentation and approval.

· Correctly enter all invoices and payments against accounts receivable in the accounting system. Prepare and process deposits including matching and reconciling payments to invoices.

· Learn the organization’s program coding and provide assistance and reference to other departments.

· Contact employees and departmental supervisors for clarity on missing data.

· Collect W-9 Forms and other applicable contracts related to new vendors for entry into the accounting system.

· Assist with check reconciliations and monthly journal entries.

· Make any coding revisions and obtain approvals as needed.

· Act as liaison between vendors and the agency; answer all vendor inquiries.

· Maintain all electronic and paper filing of AP and AR reports, spreadsheets, and files; including scanning and attaching invoices or deposits to accounting system transactions.

· Assist in month end closing by ensuring all ordinary accounts payable are entered in the accounting system.

· Prepare analysis of accounts as requested; perform filing and copying as required.

· Process check requests outside the normal accounting cycle as requested.

· Other duties as assigned.

Qualifications

· 1 year of YARDI accounting experience.

· Strong attention to detail and ability to meet deadlines

· Bachelor’s degree in accounting or business-related field preferred; education requirements may be substituted with comparable work experience.

· Experience working in a Finance Department and thorough understanding of Accounts Payable and Receivable functions and systems.

· Ability to perform mathematical and data processing tasks rapidly and accurately.

· Basic understanding of accounting and financial systems best practices, and use of accounting software.

· Computer skills with proficiency in Microsoft Office Software (Outlook, Work and Excel).

· Timely and accurate submission of invoices and forms required by Long-term care.

· Follow-up with Long Term Care on payment status.

The Variel of Woodland Hills is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and Department of Justice Criminal background clearance.